Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department Technology (DoT), on behalf of the City of Columbus, to enter into a revenue contract with the Franklin County Board of Commissioners (FCBOC) for weekly media services provided by the DoT/Columbus Television (CTV) Media Services office. The Department of Technology, on behalf of the City of Columbus, has identified approximately 365.04 hours per year of (CTV) Media Service time, inclusive of similar production services for the Franklin County Board of Commissioners (FCBOC), at a cost of up to $96,423.37 to the FCBOC for a two (2) year coverage period, from January 1, 2021 through December 31, 2022 for which it will be reimbursed for services provided up to $96,423.37; and
The DoT Media Services office will videotape, prepare, and schedule cable coverage of the Franklin County Board of Commissioners regular weekly meetings for a two (2) year coverage period, from January 1, 2021 through December 31, 2022 for which it will be reimbursed for services provided up to $96,423.37. The Department of Technology Media Services office will also provide similar production services for coverage of the Franklin County Budget Hearings, as determined by the Franklin County Board of Commissioners' Public Affairs Division and CTV media services office. Air-time is at no charge by virtue of the City's agreement with video service providers. The Department of Technology will bill FCBOC on a monthly basis for media services provided. The maximum amount to be paid by the Franklin County Board of Commissions with this contract shall not exceed $96,423.37 for two (2) years unless additional funds are appropriated and authorized. FCBOC is only charged for those hours used in providing media services.
The first revenue contract between the Department of Technology and FCBOC was established through ordinance 0118-2011 passed by City Council on February 28, 2011. The most recent contract (2020) was entered into under the authority of Ordinance No. # 1358-2020 passed by City Council on June 29, 2020.
FISCAL IMPACT:
In 2019 and 2020, the Department of Technology entered into revenue contracts for $47,538.00 and $48,900.21 respectively with FCBOC. The Department of Technology has identified approximately 365.04 hours per year of media services time at a cost of up to $96,423.37, to the Franklin County Board of Commissioners and therefore request compensation for the cost of production services provided by CTV- Media Services, for a total amount of up to $96,423.37.
Title
To authorize the Director of the Department of Technology (DoT) to enter into a revenue contract with the Franklin County Board of Commissioners (FCBOC) for weekly media services provided by the City of Columbus Television, (CTV) Media Services, whereby FCBOC will reimburse the Department of Technology up to $96,423.37 for services provided throughout a two (2) year coverage term period for a total reimbursement of up to $96,423.37. ($96,423.37)
Body
WHEREAS, the Franklin County Board of Commissioners (FCBOC) has a need for Media Services' cable coverage of their regular weekly meetings and similar production services for coverage of the Franklin County Budget Hearings, as determined by the Franklin County Board of Commissioners' Public Affairs Division; and
WHEREAS, the Department of Technology, on behalf of the City of Columbus, has identified approximately 365.04 hours per year of (CTV) Media Service time, inclusive of similar production services for the Franklin County Board of Commissioners (FCBOC), at a cost of up to $96,423.37 to the FCBOC for a two (2) year coverage period, from January 1, 2021 through December 31, 2022 for which it will be reimbursed for services provided up to $96,423.37; and
WHEREAS, the Department of Technology (DoT) Media Services office, on behalf of the City of Columbus, will provide media services to the Franklin County Board of Commissioners entailing videotape, preparation and scheduling of cable coverage of the FCBOC regular weekly meetings, and similar production services for coverage of the Franklin County Budget Hearings, as determined by the FCBOC Public Affairs Division and CTV media services office; and
WHEREAS, the Franklin County Board of Commissioners has agreed to enter into a contract with the City of Columbus, Department of Technology to pay for media services with CTV to be billed on a monthly basis; and
WHEREAS, the first revenue contract between the Department of Technology and FCBOC was established through ordinance 0118-2011 passed by City Council on February 28, 2011. The most recent contract (2020) was entered into under the authority of Ordinance No. # 1358-2020 passed by City Council on June 29, 2020; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter into a revenue contract with the Franklin County Board of Commissioners for media services to be provided at the earliest possible date, for the preservation of the public health, peace, property, safety and welfare; now, therefore
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT), on behalf of the City of Columbus, is hereby authorized to enter into a revenue contract with the Franklin County Board of Commissioners to provide weekly media services to be billed on a monthly basis for a two (2) year coverage period, from January 1, 2021 through December 31, 2022 for which it will be reimbursed for services provided up to $96,423.37.
SECTION 2: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.