Explanation
BACKGROUND:
This ordinance authorizes the Director of Department of Technology (DoT) to modify a contract with CDW Government, LLC to acquire new Juniper equipment associated with the DoT PowerScale file based storage solution. The replacement of the existing legacy file based storage will improve file based storage performance, capacity, security, and ensure that the City continues to keep its critical file based storage infrastructure modern and supported. The Department of Technology, established the original contract with CDW Government, LLC through utilization of RFQ017029. Ordinance No. 0774-2021 authorized the Dell PowerScale file based storage solution and funding for the project with CDW Government, LLC. The Juniper equipment in the attached quote are required for top-of-rack network connectivity for the new Dell Powerscale equipment at each of the City's existing data center for the DoT Filer project, without the equipment being requested via this ordinance, the DoT Filer project would be severely delayed. The legacy file based storage platform being replaced primarily supports user data files for user home directories and for network files shared within and between departments.
The total cost of the Juniper equipment acquisition/purchase is $91,824.00. The associated coverage term period will be one (1) year from the date of a purchase order confirmed/certified by the Columbus City Auditor’s office.
FISCAL IMPACT:
Earlier this year the Department of Technology legislated $961,322.90 for the DoT Dell PowerScale file based storage solution via Ord. No. 0774-2021. This ordinance will authorize funds in the amount of $91,824.00 for the acquistion/purchase of Juniper equipment associated with the DoT PowerScale file based storage solution. Funds for this purchase are budgeted and available in the Department of Technology, Information Services Division, Information Services Operating Fund. Including this modification, the aggregate contract total amount is $1,053,146.90.
CONTRACT COMPLIANCE:
Vendor Name: CDW Government, LLC; F.I.D#/C.C#: 36 - 4230110; Expiration Date: 1/15/2023
(City DAX Vendor Account No.: 007352)
Title
To authorize the Director of Department of Technology to modify a contract with CDW Government, LLC to acquire new Juniper equipment associated with the Dell Technologies PowerScale file based storage solution; and to authorize the expenditure of $91,824.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($91,824.00)
Body
WHEREAS, this legislation authorizes the Director of Department of Technology (DoT) to modify a contract with CDW Government, LLC to acquire new Juniper equipment associated with the Dell Technologies PowerScale file based storage solution, for a coverage term period one (1) year from the date of a purchase order confirmed/certified by the Columbus City Auditor’s office, at a cost of $91,824.00. Subject to mutual agreement and approval of proper city authorities; and
WHEREAS, the Department of Technology, established the original contract with CDW Government, LLC through utilization of RFQ017029. Ordinance No. 0774-2021 authorized the Dell PowerScale file based storage solution and funding for the project with CDW Government, LLC. The Juniper equipment in the attached quote are required for top-of-rack network connectivity for the new Dell Powerscale equipment at each of the City's existing data center for the DoT Filer project, without the equipment being requested via this ordinance, the DoT Filer project would be severely delayed; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to modify a contract with CDW Government, LLC to acquire new Juniper equipment associated with the Dell Technologies PowerScale file based storage solution, for the preservation of the public health, peace, property, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Department of Technology be and is hereby authorized to modify a contract with CDW Government, LLC to acquire new Juniper equipment associated with the Dell Technologies PowerScale file based storage solution, for a coverage term period one (1) year from the date of a purchase order confirmed/certified by the Columbus City Auditor’s office, at a cost of $91,824.00.
SECTION 2: That the expenditure of $91,824.00 or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (Please see attachment: 2417-2021 EXP)
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.