Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Office of Construction Management with Star Consultants, Inc. in an amount up to $71,232.00 for professional services related to the redesign of the refuse station at 1550 Georgesville Road.
The original design contract was authorized by Ordinance No. 1992-2018 and approved by City Council on August 2, 2018. The modification of this contract is necessary to redesign the demolition of the Refuse Station into phases. This will allow the demolition project to be bid out into phases. This modification will also extend the contract to August 14, 2022.
It should also be noted that Ordinance 1239-2020 authorized a contract modification in the amount of $170,000.00 for additional services that were not anticipated in the original fee proposal for the demolition of the Refuse Station. The additional services include the relocation of proposed buildings and a change to the storm water storage to underground storage.
Prices already established in the contract were used to determine the cost of this modification.
The contract compliance number for Star Consultants, Inc. is 31-1558857 and expires February 28, 2023.
Emergency action is requested to provide funding for the contract modification so that the design of the existing renovation project can continue without delay.
Fiscal Impact: This ordinance authorizes the expenditure of $71,232.00 from the Refuse Bond Fund with Star Consultants, Inc. for professional services related to the redesign of the refuse station demolition at 1550 Georgesville Road. This ordinance also authorizes an amendment to the 2020 Capital Improvement budget (CIB) and the transfer of funds within the Refuse Bond Fund.
Original Purchase Order Amount (1992-2018): $ 917,994.18
Modification No. 1 (1239-2020): $ 170,000.00
Modification No. 2 (current): $ 71,232.00
Total (Original and Modification): $1,159,226.18
Title
To amend the 2020 Capital Improvement Budget; to authorize the transfer of funds between projects within the Refuse Bond Fund; to authorize the Director of Finance and Management to modify and extend a contract on behalf of the Office of Construction Management with Star Consultants, Inc. for professional services related to the redesign of the refuse station demolition at 1550 Georgesville Road; to authorize the expenditure of $71,232.00 from the Refuse Bond Fund; and to declare an emergency. ($71,232.00)
Body
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget and authorize the transfer of funds between projects within the Refuse Bond Fund; and
WHEREAS, it is necessary to modify and extend a contract with Star Consultants, Inc. in an amount up to $71,232.00 for professional services related to the redesign of the refuse station demolition at 1550 Georgesville Road; and
WHEREAS, the original contract was authorized by Ordinance No. 1992-2018 and approved by City Council on August 3, 2018; and
WHEREAS, Ordinance 1239-2020 authorized the initial contract modification in the amount of $170,000.00 for additional services that were not anticipated in the original fee proposal for the demolition of the Refuse Station. The additional services include the relocation of the proposed buildings and a change to the storm water storage to underground storage; and
WHEREAS, this modification for additional work is necessary to redesign the refuse station demolition to allow the project to be bid out into phases; and
WHEREAS, it is necessary to authorize the expenditure of $71,232.00 from the Refuse Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify and extend a contract with Star Consultants, Inc. so that professional services related to the redesign of the refuse station demolition at 1550 Georgesville Road can proceed without interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Office of Construction Management, with Star Consultants, Inc. for professional services related to the redesign of the Georgesville refuse station demolition.
SECTION 2. That the 2020 Capital Improvement Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund | Project | Project Name | Current |Change | C.I.B. as Amended
7703 | P520004-100005 | Alum Creek Remediations (Voted 2019 SIT Supported) | $100,000.00 | ($71,232.00) | $28,768.00
7703 | P530703-100000 | Facilities-New 1550 Georgesville Road Station (Voted 2019 SIT Supported) | $0 | $71,232.00 | $71,232.00
SECTION 3. That the transfer of $71,232.00 or so much thereof as may be needed, is hereby authorized within Fund 7703 (Refuse Bond Fund) from Dept-Div 5902 (Refuse Collection), Projects P520004-100005 (Alum Creek Remediations) in Object Class 06 (Capital Outlay) to Dept-Div 5902 (Refuse Collection), Project P530703-100000 (Facilities - New 1550 Georgesville Road Station), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $71,232.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Refuse Collection), P530703-100000 (Facilities - New 1550 Georgesville Road Station), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.