Explanation
Ordinance 2747-2020, passed on December 7, 2020, authorized the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Dell Marketing, LP, for access to Microsoft Premier Support services. The original contract totaled $80,096.80 and was procured through the State of Ohio’s Microsoft Contracts and Enrollments Large Solution Providers (LSPs) contract, 0A1252 (expiring on 6/30/2025). This Ordinance authorizes the modification of the above-mentioned contract by adding 40 hours to the original 120 Support Account Management hours for a total of up to 160 Support Account Management hours.
Dell’s Microsoft premier support bid includes account management, support assistance and problem resolution services. The continued provision of these services will help keep the various Microsoft tools and applications, used throughout the city, operating smoothly. These services were originally procured through solicitation of bids via the State of Ohio’s Microsoft Contracts and Enrollments Large Solution Providers (LSPs) contract, 0A1252. Four responses to the original solicitation were received, including that from Dell, which was deemed the lowest responsive submission. The other respondents were as follows:
Microsoft - $81,160
SHI - $81,971.61
Insight Public Sector - non-responsive
Dell wishes to continue to provide these services and to modify the original contract by adding 40 hours at a cost of $12,731.00. The term of the original contract is not being extended. As such, the term of this contract, as modified, on December 16, 2021.
This ordinance also authorizes the expenditure of $12,731.00 for the above-described services.
FISCAL IMPACT
Funds for this expenditure are available and budgeted in the Information Services 2021 operating fund budget.
EMERGENCY DESIGNATION
Emergency designation is being requested for this ordinance so that the services described above are available before expiration of the contract being modified.
CONTRACT COMPLIANCE NUMBER
Vendor Name: Dell Marketing, LP
FID/CC#: 74-2616805, Expires 8/30/2023
DAX Vendor Account #: 010030
Title
To authorize the Director of the Department of Technology to modify the contract authorized by ordinance 2747-2020; to authorize the Director of Finance and Management to establish a purchase order with Dell Marketing, LP associated with the above-mentioned modification; to authorize the expenditure of $12,731.00 from the Department of Technology, Information Services Operating Fund, and to declare an emergency. ($12,731.00)
Body
WHEREAS, Ordinance 2747-2020, passed on December 7, 2020, authorized the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Dell Marketing, LP, for access to Microsoft Premier Support services; and
WHEREAS, DoT wishes to modify the original contract with the addition of 40 hours at a cost of $12,731.00; and
WHEREAS, this ordinance authorizes Director of the Department of Technology to modify the original contract authorized by Ordinance 2747-2020 and authorizes the Director of the Department of Finance and Management to establish a purchase order with Dell Marketing in response to this modification; and
WHEREAS, the term of the modified contract will end on December 16, 2021; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to modify a contract authorized by Ordinance 2747-2020 and to authorize the Director of Finance and Management, on behalf of the Department of Technology, establish a purchase order with Dell Marketing, LP for access to additional Microsoft Premier Service hours at the earliest possible date, for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to modify the contract authorized by Ordinance 2747-2020 and that the Director of Finance and Management, on behalf of the Department of Technology (DoT), is hereby authorized to establish a purchase order with Dell Marketing, LP, in the amount of $12,731.00, for access to additional hours of Microsoft Premier Services, starting on the date of a confirmed purchase order by the City Auditor and ending on December 16, 2021.
SECTION 2. That the expenditure of $12,731.00 or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (see 2765-2021 EXP).
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.