Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control, Inc. for the replacement of the heating, ventilation, and air conditioning (HVAC) system at the J. Ashburn Jr.Youth Center located at 85 S. Clarendon Avenue. This contractor will replace the existing outdated HVAC units with a new high-efficiency HVAC system with improved air filtration and new thermostats/controls. In addition to, replacement upgrades will also include reconnecting gas piping, duct work, and replacing electrical wiring to units. Federal Coronavirus Aid, Relief,and Economic Security Act (CARES) Community Development Block Grant (CDBG-CV) funds will be used to fund this project.
Formal bids were solicited and the City received two (2) bids (0 FBE, 0 MBE) on October 12, 2021 as follows:
|
Bidder/AE |
City |
FBE/MBE |
Amount of Bid |
|
General Temperature Control |
Winchester |
EBOCC |
$388,000.00 |
|
McDaniel’s Construction |
Columbus |
N/A |
$401,590.73 |
General Temperature Control, Inc. submitted the lowest bid of $388,000.00. The Office of Construction Management therefore recommends the bid award be made to the lowest, responsive and responsible bidder, General Temperature Control, Inc. .
The contract compliance number for General Temperature Control, Inc. is 31-1201236, expiration date September 30, 2022.
Emergency action is requested so that work may begin as soon as practicable because the existing HVAC equipment is beyond its useful life.
Fiscal Impact: This legislation authorizes the expenditure of $388,000.00 from the Federal Coronavirus Aid, Relief,and Economic Security Act (CARES) Community Development Block Grant (CDBG-CV) to replace the existing outdated HVAC system at the J. Ashburn Jr. Youth Center. These funds are budgeted within the Community Development Block Grant (Fund 2248).
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with General Temperature Control, Inc. for replacement of the HVAC system at the J. Ashburn Jr. Youth Center; to authorize the appropriation of $388,000.00 within the Community Development Block Grant; to authorize the expenditure of $388,000.00 from the Community Development Block Grant fund; and to declare an emergency. ($388,000.00)
Body
WHEREAS, it is necessary for the Director of Finance and Management to enter into a contract with General Temperature Control, Inc. for replacement of the HVAC system at the J. Ashburn Jr. Youth Center at 85 S. Clarendon Avenue; and
WHEREAS, the existing HVAC system is outdated and in need of replacement; and
WHEREAS, the Office of Construction Management solicited formal bids for this project to replace the existing outdated HVAC system with a new high-efficiency HVAC system; and
WHEREAS, General Temperature Control, Inc. was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $388,000.00 from the Community Development Block Grant Fund; and
WHEREAS, the J. Ashburn Jr. Youth Center is a Hilltop neighborhood facility offering community services for youths and families; and
WHEREAS, the new HVAC system will increase the ventilation at the J. Ashburn Jr. Youth Center and will help mitigate the spread of Coronavirus in the facility; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with General Temperature Control, Inc. to replace 11 rooftop units and localized controls and a comprehensive replacement of the HVAC system at the J. Ashburn Jr. Youth Center located at 85 S. Clarendon Avenue; so that such work may begin as soon as practicable, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with General Temperature Control, Inc.for replacement of the HVAC system at the J. Ashburn Jr. Youth Center located at 85 S. Clarendon Avenue.
SECTION 2. That the appropriation of $388,000.00, or so much thereof as may be needed, is hereby authorized within the Community Development Block Grant Fund 2248 pursuant to the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $388,000.00, or so much thereof as may be needed, is hereby authorized from the Community Development Block Grant Fund 2248, object class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to appropriate the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.