Explanation
Background: This legislation authorizes the Finance and Management Director to establish purchase orders for unleaded, diesel, bio-diesel fuels and fueling services on behalf of the Fleet Management Division. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office. This year has seen substantial increases in fuel prices, with costs increasing in excess of 50% relative to 2020. As such, these purchase orders are needed to provide the necessary funding for fuel to operate City vehicles until the 2022 operating budget passage.
Benchmark Biodiesel, Inc., CC# 261274251, Vendor# 002166; PA005456, expires 09/30/2023 [Diesel/Biodiesel UTC]
Colonial Oil Industries, CC# CC032656, Vendor# 032656; PA005231 expires 3/31/2022 [Unleaded Ethanol UTC]
WEX Bank, CC#84-1425616, Vendor #010506; PA003194, expires 07/31/2022 [Retail Fleet Fuel UTC]
These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance authorizes an expenditure of $1,750,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for bulk unleaded, diesel, bio-diesel fuels and fueling services. For 2021, the Fleet Management Division budgeted $8.4 million for bulk unleaded, diesel, and bio-diesel fuels. In 2020, the Fleet Management Division expended $4.8 million for bulk unleaded, diesel, and bio-diesel fuels. In 2019 the Fleet Management Division expended 6.5 million. In 2020, the Fleet Management Division expended $2.2 million for fueling services. In 2019 the Fleet Management Division expended 3.4 million.
Title
To authorize the Finance and Management Director to establish various purchase orders for fuel on behalf of the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $1,750,000.00 from the Fleet Management Operating Fund. ($1,750,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase bulk unleaded, ethanol, diesel, and bio-diesel fuels for use by various City department vehicles; and
WHEREAS, Benchmark Biodiesel Co. successfully bid and was awarded contract PA005456 -Biodiesel UTC, expires 9/30/2023; and
WHEREAS, Colonial Oil Industries successfully bid and was awarded contract PA005231 -Unleaded Ethanol UTC, expires 3/21/2022; and
WHEREAS, WEX Bank successfully bid and was awarded contract PA003194 - Retail Fleet Fuel UTC, expires 7/31/2022; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to establish purchase orders with Benchmark Biodiesel, Inc. Colonial Oil Industries and Wex Bank for the purchase bulk fuel and fueling services; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of established Universal Term Contracts for automotive vehicle fuel as follows:
Benchmark Biodiesel, Inc., CC# 261274251, Vendor# 002166; PA005456, expires 09/30/2023 [Biodiesel Fuel UTC]
Colonial Oil Industries, CC# CC032656, Vendor# 032656; PA005231 expires 3/31/2022 [Unleaded Ethanol UTC]
WEX Bank, CC#84-1425616, Vendor #010506; PA003194, expires 07/31/2022 [Retail Fleet Fuel UTC]
SECTION 2. That the expenditure of $1,750,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2794-2021 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.