Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into a contract and issue purchase orders as needed with Sherwin Williams Company for the purchase of two pavement marking grinders and one ride-on attachment. This purchase will be made for the Department of Public Service, Division of Traffic Management.
The Division of Traffic Management will use the equipment to maintain and repair streets throughout the City of Columbus. This equipment will replace existing equipment that has reached its end of life.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ020032) through Vendor Services. The City received one bid for the two pavement marking grinders and ride-on attachment on October 19th, 2021, and it was tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Sherwin Williams Company $ 65,766.31 Columbus, OH Majority
The award is to be made to Sherwin Williams Company as the lowest responsive, responsible, and best bidder for all lines of its bid of $65,766.31
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Sherwin Williams Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Sherwin Williams Company is CC006419 and expires 9/28/22.
3. FISCAL IMPACT
Funds are available and appropriated for this purchase within the Municipal Motor Vehicle Tax Fund, Fund 2266.
4. EMERGENCY DESIGNATION
The department requests emergency designation so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the Division of Traffic Management’s Traffic maintenance program.
Title
To authorize the Director of Finance and Management to enter into contracts with Sherwin Williams Company for the purchase of two pavement marking grinders and one ride-on attachment; to authorize the expenditure of up to $65,766.31 from the Municipal Motor Vehicle Tax Fund to purchase the grinders and the attachment; and to declare an emergency. ($65,766.31)
Body
WHEREAS, the Department of Public Service, Division of Traffic Management, needs to purchase two pavement marking grinders and one ride-on attachment to maintain and repair streets throughout the City of Columbus; and
WHEREAS, the Purchasing Office received formal bids on October 19, 2021, for two grinders and one ride-on attachment for the Division of Traffic Management; and
WHEREAS, Sherwin Williams Company submitted a bid in the amount of $65,766.31 for two grinders and one ride-on attachment and is the lowest responsive, responsible and best bidder; and
WHEREAS, it is necessary to expend funds to pay for the equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts with and to issue purchase orders to Sherwin Williams Company in accordance with the terms, conditions, and specifications of Solicitation Number RFQ020032 on file in the Purchasing Office so this equipment can be put into service as quickly as possible to maintain and repair streets throughout the City of Columbus, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish contracts with and issue purchase orders to Sherwin Williams Company for the purchase of two grinder and one ride-on attachment.
SECTION 2. That the expenditure of $65,766.31, or so much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated, and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.