Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with Conduent State & Local Solutions, Inc. (Conduent) in the amount of up to $500,000.00 for the Dynamic Curb Lane Management contract.
The intent of this contract is to provide the City of Columbus, Department of Public Service, additional resources for the design and implementation of a dynamic curb lane management (DCLM) system. Currently, loading zones are requested through an online permit application by an individual building owner or tenant. The current system also does not accurately price loading zones based on demand, and assigns the entire cost to a single entity, despite the loading zone being available to all users for the purpose of loading or unloading.
The proposed new system will establish a data-driven system for efficient placement of loading zones at the curb, and will allow for the management of multiple types of loading zones (e.g. commercial vehicle, passenger loading, temporary loading, multi-use). The system will create a vendor-facing and hosted platform to view availability, have the ability to reserve space, and pay for use of those zones. The system will require integration with existing parking payment and enforcement technology in use by the City, as well as implement new technologies to monitor and manage the loading zones. The main priorities for the new system are: to provide timely, real-time data; to supply the City of Columbus with a technology solution to manage and monetize access to curb space; to have a vendor-hosted system that will allow for online intake of information, validation of data, permitting, invoicing to the end-user, reporting, and fleet management capabilities.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Dynamic Curb Lane Management contract. The project was formally advertised on the Vendor Services and Bonfire web site from March 26, 2021, to May 13, 2021. The city received eight (8) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 20, 2021. The two highest scoring firms, Conduent and IBM, were then invited to submit proposals and interview with the evaluation committee on June 15, 2021. The final evaluation meeting was held on June 17, 2021, and the scores of the two firms interviewed were adjusted based on the presentations and interviews. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Conduent Washington, DC Majority
IBM Columbus, OH Majority
Wisemoving Miami, FL Unknown
Umojo Chicago, IL Unknown
curbFLOW Claymont, DE Majority
Spot Parking Centennial, CO Unknown
Walker Consulting Indianapolis, IN Majority
SenSen Las Vegas, NV Unknown
Conduent received the highest score by the evaluation committee and will be awarded the Dynamic Curb Lane Management contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Conduent.
2. CONTRACT COMPLIANCE
Conduent’s contract compliance number is CC000606 and expires 06/07/2023.
3. FISCAL IMPACT
Funding for this contract will be available within Fund 2268, the Parking Meter Fund upon transfer from Fund 1000, the General Fund. Supplemental appropriation is required to establish sufficient budget authority for this and other projects dependent on the funds transferred.
4. EMERGENCY DESIGNATION
Emergency action is requested so the project can start before year end to ensure the safety of the travelling public.
Title
To authorize the transfer of funds between the General Fund and Parking Meter Fund; to appropriate funds within the Parking Meter Fund; to authorize the Director of Public Service to enter into a professional services contract with Conduent for the Dynamic Curb Lane Management project; to authorize the expenditure of up to $500,000.00 from the Parking Meter Fund to pay for this contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the design and implementation of a dynamic curb lane management (DCLM) system; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Dynamic Curb Lane Management project; and
WHEREAS, Conduent submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Conduent for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, it is necessary for Council to authorize a transfer of funds between Fund 1000 and Fund 2268 to establish sufficient cash in the Parking Meter Fund; and
WHEREAS, transferred funds must be appropriated within the Parking Meter Fund, and
WHEREAS, it is necessary to authorize the expenditure of up to $500,000.00 from the Parking Meter Fund to pay for the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Conduent in order to provide funding for the Dynamic Curb Lane Management so that work can start before year end, to ensure the safety of the travelling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $3,000,000.00 or so much thereof as may be needed, is hereby authorized from Fund 1000 (General Fund), Dept-Div 4501 (Financial Management) to Fund 2268 (Parking Meter Fund), Dept-Div 5906 (Parking Services) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $2,000,000.00 is appropriated in Fund 2268 (Parking Meter Fund), Dept-Div 5906 (Parking Services), in Object Class 06 (Improvements other than building design) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $1,000,000.00 is appropriated in Fund 2268 (Parking Meter Fund), Dept-Div 5906 (Parking Services), in Object Class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Conduent State & Local Solutions, Inc., of 750 First Street, N.E., 10th Floor, Washington, DC, 20002, for the Dynamic Curb Lane Management contract in an amount up to $500,000.00.
SECTION 5. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2268 (Parking Meter Fund), Dept-Div 5906 (Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.