Explanation
This legislation authorizes the Finance and Management Director to enter into a contract with Xylem Water Solutions USA, Inc. for the purchase of a Flygt Effluent pump and service for the Divisiosn of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant. The pump will serve as a spare for Effluent Pumps #4 and #5 due to current pumps being 15 years old and recent failures of pumps 4 and 5. These pumps are required to maintain maximum treatment of 150 MGD. This contract for the pump, associated parts, along with the start-up charge, warranty and service support will be established in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement.
Xylem Water Solutions USA, Inc. is the Sole manufacturer for Flygt equipment. Xylem Inc., located in Milford, Ohio is the authorized sales representative and Flygt certified repair facility which will provide start up, warranty and service support for this territory. Although there is a current UTC for parts and service it does not include the purchase of complete pumps. An informal quote was received from Xylem Water Solutions USA, Inc. detailing the cost of the pump, additional parts and the service fees. See attached letter.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to Sole Source procurement.
SUPPLIER: Xylem Water Solutions USA, Inc., FID #45-2080074, Vendor #008147, Expires February 28, 2022.
Xylem Water Solutions USA, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: A total of $117,476.03 is requested and budgeted for this expenditure.
$41,869.00 to date for 2021
$197,804.23 was spent in 2020
$206,887.17 was spent in 2019
Title
To authorize the Finance and Management Director to enter into a contract with Xylem Water Solutions USA, Inc. for the purchase of Flygt equipment and service for the Division of Sewerage and Drainage, in accordance with Sole Source provisions of City Code, and to authorize the expenditure of $117,476.03 from the Sanitary Sewer Operating Fund. ($117,476.03)
Body
WHEREAS, the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant is in need of a backup Flygt Effluent pump, parts and service; and
WHEREAS, this pump will serve as a spare for Effluent Pumps #4 and #5 due to current pumps being 15 years old and recent failures of pumps 4 and 5; and
WHEREAS, Xylem Water Solutions USA, Inc. is the Sole manufacturer for Flygt equipment. Xylem Inc., located in Milford, Ohio is the authorized sales representative and Flygt certified repair facility for this territory which will provide start up, warranty and service support; and
WHEREAS, the agreement will be in effect from the date of execution, to the delivery of all materials, the completion of all start up, warranty and service support and the payment of the final invoice; and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to Sole Source procurement; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage to authorize the Finance and Management Director to enter into a contract with Xylem Water Solutions USA, Inc. for the purchase of a Flygt Effluent pump and service, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contract with Xylem Water Solutions USA, Inc. for the purchase of Flygt Effluent pump, parts and service for the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement.
SECTION 3. That the expenditure of $117,476.03 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewerage System Operating Fund in object class 03 Services in the amount of $1,385.00, and in object class 06 Capital Outlay in the amount of $116,091.03 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.