Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with Stantec Consulting Services, Inc.
This contract provides overall construction management for the 4 project areas associated with the 2014 Blueprint Hilltop1/Miller-Kelton contracts. It’s necessary to ensure that work is consistently performed across all projects and conforms to plans and specifications. It also ensures that the construction and any associated issues are handled efficiently and in the best interest of the City of Columbus.
1.1. Amount of additional funds to be expended: $800,000.00
Original Agreement Amount: $198,538.62 PO221581, PO221595
Modification 1: $395,138.19 PO222666, PO222668, PO222669
Modification 2: $248,287.56 PO225314
Modification 3: $546,494.33 PO236842
Modification 4: $484,214.84 PO249724, PO249728, PO249729
Modification 5: $150,000.00 PO266885
Modification 6: $1,860,271.70 PO287120, PO287123, PO287124, PO287126
Modification 7: $439,373.52 PO296078
Modification 8: (Pending): $97,005.72 Pending
Modification 9: (Current): $800,000.00
Total Original + all Mods: $5,219,304.48
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0130-2020.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) time frame.
1.4. How cost of modification was determined:
The cost of Modification No. 9 was determined by negotiations between Stantec Consulting Services Inc. and the Division of Sewerage and Drainage.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The use of more sustainable, and environmentally friendly systems, commonly referred to as “green” infrastructure, has been recognized and implemented in many communities as a potential solution to many of the elements associated with EPA consent order requirements. Green infrastructure also provides additional stormwater treatment benefits, as well as potentially mitigating street flooding and impacts to receiving streams.
The construction of green infrastructure will have an impact on the local economy by creating the need for personnel to construct and maintain the proposed facilities, as well as obtaining project related materials from local suppliers and vendors.
An additional benefit of these projects is the possible re-purposing of Columbus Land Redevelopment Office (Land Bank), abandoned, and vacant parcels for the implementation of Green Infrastructure (GI). The City wishes to explore viable GI and low-impact development (LID) technologies which could be constructed on these vacant or abandoned parcels/lots within the project area to achieve a stormwater benefit.
The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2021 and 2022.
4.0 CONTRACT COMPLIANCE INFO: 11-2167170 | Exp. 7/28/23 | MAJ | DAX #000462
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services.
5.0 FISCAL IMPACT: This ordinance authorizes the transfer and expenditure of up to $800,000 within the Sanitary Sewer General Obligation Fund 6109.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services for the Division of Sewerage and Drainage’s Blueprint Hilltop-Miller/Kelton Professional Construction Management Services Project; and to authorize a transfer and an expenditure up to $800,000.00 within the Sanitary Sewer General Obligations Bond Fund, and to amend the 2021 Capital Improvement Budget. ($800,000.00)
Body
WHEREAS, Ordinance No. 0130-2020 passed February 3, 2020, authorized the original agreement for Construction Administration and Inspection Services for 2020 - 2022 for two Division of Sewerage and Drainage projects: Blueprint Hilltop 1 Volunteer Sump Pump Project 2 and CA-CI Services for General Construction projects, with Stantec Consulting Services, Inc.; and
WHEREAS, Modification No. 1 was legislated under Ordinance 0518-2020 to provide Construction Administration and Inspection Services for the joint East Franklinton Phase 1 Improvements Project for the Division of Sewerage and Drainage and Division of Water; and for General Construction projects for the Division of Water; and
WHEREAS, Modification No. 2 was legislated under Ordinance 0642-2020 for Construction Administration and Inspection Services for the Alum Creek Trunk (Middle) Rehabilitation Phase B Project; and
WHEREAS, Modification No. 3 was legislated under Ordinance 1357-2020 for Construction Administration and Inspection Services for the Blueprint Linden - Agler/Berrell Project; and
WHEREAS Modification No. 4 was legislated under Ordinance 2078-2020 for the Large Diameter Valve Replacement, Thomas Lane Area Water Line Improvements, and CA-CI Services for General Construction projects; and
WHEREAS, Modification No. 5 was legislated under Ordinance 0286-2021 for the Alum Creek Trunk (Middle) Rehabilitation - Phase B Project; and
WHEREAS, Modification No. 6 was legislated under Ordinance 1636-2021 for the Large Diameter Valve Replacements Part 2 Project, for the East Franklinton Sanitary Sewer, Storm Sewer, & Water Improvements Phase 3 Project, and for the Blacklick Air Quality Control Facilities Project; and
WHEREAS, Modification No. 7 was legislated under Ordinance 2132-2021 for the Division of Water’s Woodland Avenue Area Water Line Improvements Project; and
WHEREAS, Modification No. 8 was legislated under Ordinance 2367-2021 for the Division of Water’s share in ODOT's FRA-71-14.36 ODOT 6R Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., to provide funding for the Division of Sewerage and Drainage’s Blueprint Hilltop - Miller/Kelton Professional Construction Management Services Project; and
WHEREAS, it is necessary to authorize a transfer and an expenditure of up to $800,000.00 within the Sanitary Sewer General Obligations Bond Fund; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204 (FID #11-2167170); in the amount of $800,000.00, for the Division of Sewerage and Drainage’s Blueprint Hilltop - Miller/Kelton Professional Construction Management Services Project, in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities.
SECTION 2. That the transfer and expenditure of up to $800,000.00 is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the 2021 Capital Improvements Budget is amended per the attachment to this ordinance.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.