Explanation
BACKGROUND: Ordinance 1549-2021 authorized the Finance and Management Director to issue purchase orders on behalf of the Facilities Management Division, with S.A. Comunale, Inc. for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for the Facilities Management Division. This ordinance seeks authority to extend the current agreement with S.A. Comunale and to modify the agreement to include additional funding for unforeseen costs for fire safety systems and repairs to include replacement of fire suppression systems and backflow repairs. This ordinance seeks authority to establish these purchase orders from a State of Ohio Master Maintenance Agreement.
Ordinance No. 582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts. The State of Ohio Master Maintenance Agreement (MMA7518) with S.A. Comunale, expires 4/30/22.
S.A. Comunale - Contract Compliance No. 34-1122758, Expiration date: February 19, 2023
Fiscal Impact: The Facilities Management Division 2021 general fund budget has sufficient funding to cover this expenditure. The Facilities Management Division budgeted $250,000.00 in the 2020 general fund budget for this expenditure.
Title
To authorize the Finance and Management Director to establish purchase orders with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspection, and repair, as well as sprinkler inspections, fire pump testing, fire suppression testing, and fire system repairs and replacement for the Facilities Management Division in accordance with the terms and conditions of a State of Ohio Master Maintenance Agreement; to authorize the expenditure of $180,000.00 from the general fund. ($180,000.00)
Body
WHEREAS, the Facilities Management Division has a need for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division; and
WHEREAS, the Facilities Management Division has a need for funding for unforeseen costs for fire safety systems and repairs to include replacement of fire suppression systems and backflow repairs for city-owned facilities under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to utilize the State of Ohio Master Maintenance Agreement (MMA7518) with S.A. Comunale; and
WHEREAS, Ordinance No. 582-87 authorizes city agencies to participate in Ohio Department of Administrative Services (DAS) and the State of Ohio Master Maintenance Agreement (MMA7518) is available for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to establish purchase orders for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for city facilities, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to establish purchase orders pursuant to the terms and conditions of the State of Ohio Master Maintenance Agreement, as follows:
State Contract No. MMA7518 - S.A. Comunale
SECTION 2. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to extend the current agreement with S.A. Comunale, and to modify the agreement to include additional funding for unforeseen costs for fire safety systems and repairs.
SECTION 3. That the expenditure of $180,000.00, or so much thereof that may be necessary in regard to the action authorized in Section 1 and Section 2, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.