Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contracts (UTC) for plumbing services on behalf of the Facilities Management Division. This contract will be utilized to service facilities under the purview of the Facilities Management Division for repairs, parts and plumbing services on an as needed basis.
All related purchase orders for parts, service, and repair will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office. The current UTC vendors are as follows:
TFH EB Inc (dba Waterworks), Vendor No. 00477, Contract Compliance No. 311162504, Expires 4/7/2023
Vassco Utility Maintenance LLC, Vendor No. 023782, Contract Compliance No. 47-5650846, Expires 11/30/2023
Emergency action: Emergency action is requested so that repairs can continue without interruption.
Fiscal Impact: This legislation authorizes the expenditure of $80,000 from the general fund for plumbing parts and services in order to service facilities under the purview of the Facilities Management Division. Facilities Management has spent $14,876.66 in parts and $77,979.66 in services in 2021. The additional funding will cover plumbing services for the remainder of the year and is based on current usage and upcoming projects.
Title
To authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance, and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement, for plumbing parts and services; to authorize the expenditure of $80,000.00 from the general fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office for plumbing parts and services; and
WHEREAS, the Facilities Management Division has a need for plumbing services for City buildings and facilities, and
WHEREAS, the Purchasing Office has awarded a UTC Purchase Agreement (PA003782, expires 2/28/2022) for plumbing services with TFH EB Inc (dba Waterworks); and
WHEREAS, the Purchasing Office has awarded a UTC Purchase Agreement (PA003783, expires 2/28/2022) for plumbing services with Vassco Utility Maintenance LLC; and
WHEREAS, this legislation authorizes the establishment of purchase orders from a previously established UTC in the amount of $80,000.00 from the general fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to issue various purchase orders for plumbing services, allowing for timely plumbing services so that repairs can continue without interruption; thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to associate all general budget reservations resulting from this ordinance, and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement, per the terms and conditions of all Universal Term Contracts for plumbing parts and services.
SECTION 2. That the expenditure of $80,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved from the general fund 1000, in Object Class 03 - Contractual Services and in Object Class 02 - Materials and Supplies, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.