Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to modify a contract, on behalf of the Facilities Management Division with Winnscapes for landscape maintenance services.
This contract was authorized for renewal via Ordinance 0862-2021. This ordinance seeks authority to modify this contract in order to add unforeseen landscape work to include fence line clearing and pond retention clearing services at various city-owned facilities under the purview of the Facilities Management Division.
Winnscapes, Vendor No.005033, CC# 311313521, expiration date October 25, 2023.
Emergency Designation: Emergency action is requested so that these landscaping services can continue without delay and prior to the end of the Autumn season.
FISCAL IMPACT: This ordinance authorizes an expenditure of $25,000.00 from the general fund with Winnscapes for unforeseen landscape maintenance services. The 2021 projected expenditure for these services (including this modification) totals $288,276.64. In 2020, the Facilities Management Division expended $250,717.41 for mowing and landscaping services.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division, with Winnscapes for unforeseen landscape maintenance services for various facilities under the purview of the Facilities Management Division; to authorize the expenditure of $25,000.00 from the general fund; and to declare an emergency ($25,000.00)
Body
WHEREAS, it is necessary to modify a contract, on behalf of the Facilities Management Division with Winnscapes for landscape maintenance services; and
WHEREAS, this contract was authorized for renewal via Ordinance 0862-2021; and
WHEREAS, a modification of this contract is necessary in order to add fence line clearing and pond retention clearing services; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Winnscapes for fall landscaping services to ensure that such services can continue without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Facilities Management Division, with Winnscapes for landscaping maintenance services.
SECTION 2. That the expenditure of $25,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services per the accounting codes in the attachment in this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.