Explanation
Background: This ordinance authorizes the appropriation of Federal Drug Seizure Funds in the amount of $670,956.00 for the purpose of purchasing equipment, services, and supplies for the new Bell Model 407GXi helicopter for the Division of Police. These purchases are necessary to make the Bell 407GXi a “mission ready” and an operational aircraft in our fleet. The items are essential for communication, navigation, safety, transparency and documentation of evidentiary and administrative value. This ordinance also authorizes the City Auditor to establish an auditor's certificate in the amount of $670,956.00 for the purchase of the above equipment, services and supplies for the Division of Police, Department of Public Safety. These purchases will be made through the City of Columbus Purchasing Office. All bids will be obtained and contracts awarded in compliance with the relevant provisions of the Columbus City Code, Chapter 329. This ordinance will set up all of the funding required to enter into contracts with the vendors on an as-needed basis. Competitive bids will be solicited and opened by the Purchasing Office, obtained through any current universal term contract, or state term contract as authorized by ordinance number 582-87.
The list below outlines the equipment, supplies and services expected to be purchased as soon as possible as a result of this ordinance:
Installation of mounts on the new helicopter to support MX-10 (Camera/Thermal Imaging System), SX-16 Spectrolab Nightsun search light, Aerocomputer and Keyboard and all associated wiring harnesses and fabrication - Estimated expenditure $66,000.00
Wescam MX-10 Camera/Thermal Imaging System - Estimated expenditure: $473,000.00
Spectrolab SX-16 Nightsun rebuild with Spectrolink System - Estimated cost $30,000.00
Meeker Crosstube Light Kit - Estimated Cost $3,500.00
AeroComputer Tactical Moving Map - Estimated Cost $5,000.00
Camera Installation System - Estimated Cost $8,000.00
Spectrolab SX-16 Nightsun rebuild with Spectrolink System - Estimated Cost $30,000.00
Flir 8500 Wire Harness Kit - Estimated Cost $9,456.00
Meeker Mount for Flir 8500 - Estimated Cost $10,000.00
Meeker Mount for Spectrolab SX-16 Nightsun - Estimated Cost $10,000.00
Lower and Upper Aft Dovetail and Lower and upper Nose Dovetail - Estimated Cost $26,000.00
Total Estimated costs - $670,956.00
Title
To authorize and direct the City Auditor to appropriate and to establish an auditor's certificate in the amount of $670,956.00 for the purchase of equipment, supplies and services for the Division of Police; to authorize and direct the Director of Finance and Management and the Director of Public Safety to enter into various contracts for the purchase of equipment, supplies and services on behalf of the Division of Police; to authorize the expenditure of $670,956.00 from the Law Enforcement Drug Seizure Funds. ($670,956.00)
Body
WHEREAS, it is necessary that the City Auditor appropriate and set up a certificate in the amount of $670,956.00 for the purchase of equipment, supplies, and services for the Division of Police and,
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various equipment for the Division of Police in accordance with the relevant provisions of the Columbus City Code, Chapter 329 or use State Term Contracts authorized per Ordinance No. 582-87; and,
WHEREAS, it is necessary to authorize the expenditure of $670,956.00 from the Law Enforcement Drug Seizure Funds; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Safety to authorize the Director to enter into various contracts for the purchase of equipment, supplies, and services on behalf of the Division of Police; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to appropriate and to establish an auditor's certificate in the amount of $670,956.00 for the purchase of equipment, supplies and services for the Division of Police.
SECTION 2. That the Director of Finance and Management and the Director of Public Safety are hereby authorized to enter into contracts for the purchase of equipment, supplies and services on behalf of the Division of Police in accordance with the relevant provisions of the Columbus City Code Chapter 329 or using State Term Contracts authorized per ordinance number 582-87.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the expenditure of $670,956.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Division of Police’s Law Enforcement Seizure Funds in object classes 02, 03, and 06 per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Finance and Management and the Director of Public Safety.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.