Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to modify an existing contract with TP Resources for enhancements to the Pavement Assessment Work-limit System (PAWS) 2.0 on behalf of the Department of Public Service (DPS). This modification will add $247,050.00 to the existing contract. The term of this modified contract will commence on the date of confirmed purchase order by the CityAuditor’s Office and end at the conclusion of the project.
On December 7, 2020, Ordinance no. 2727-2020 authorized entering into contract with TP Resources for development of a Pavement Assessment Work-limit System (PAWS) 2.0 for the Department of Public Service (DPS). However, DPS requested that certain enhancements be added to the system. These enhancements include:
• First-year maintenance and support
• Database management
• Reporting
• Pavement asset management integration
• Advanced group pay function
• Ramp management
This Ordinance also requests waiver of the relevant sections of Chapter 329 of Columbus City Codes pertaining to competitive bidding. To bid this out at this time would slow down the project considerably.
Finally, this ordinance authorizes the expenditure of $247,050.00 for the above-described enhancements.
FISCAL IMPACT
Funds for these enhancements are budgeted and available in the Street Construction Maintenance fund, Department of Public Service, Division of Transportation Design and Construction.
CONTRACT COMPLIANCE
DAX #- 003126
CC#: 27-2843241
Expiration: 08/20/2022
EMERGENCY
Emergency action is requested to ensure that a purchase order is established by the City Auditor’s 2021 year-end deadline.
Title
To authorize the Director of the Department of Technology to modify an existing contract with Tran Products LLC, doing business as TP Resources, on behalf of the Department of Public Service for enhancements to its Pavement Assessment work-limit System; to waive relevant sections of Chapter 329 of Columbus City Codes pertaining to competitive bidding; to authorize the expenditure of $247,050.00 from the operating budget of the Street Construction Maintenance fund in the Department of Public Service, Division of Transportation Design and Construction; and to declare an emergency. ($247,050.00)
Body
WHEREAS, on December 7, 2020, Ordinance no. 2727-2020 passed, authorizing DoT to enter into contract with TP Resources for development of a Pavement Assessment Work-limit System (PAWS) 2.0 for the Department of Public Service; and
WHEREAS, the Department of Public Service has requested that the above-mentioned contract with Tran Products LLC, doing business as TP Resources, be modified to add funds for enhancements to their Pavement Assessment Work-limit System; and
WHEREAS, DoT wishes to modify said contract, on behalf of the Department of Public Service, by adding funds totaling $247,050.00; and
WHEREAS, a waiver of the relevant sections of Chapter 329 of Columbus City Codes pertaining to competitive bidding is needed for this contract modification; and
WHEREAS, funds for this modification are budgeted and available in the Street Construction Maintenance fund, Department of Public Service, Division of Transportation Design and Construction; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology, on behalf of the Department of Public Service, to modify an existing contract with Tran Products LLC, doing business as TP Resources, for enhancements to the Pavement Assessment Work-limit System, thereby preserving the public health, peace, property, safety and welfare; now,therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to modify an existing contract with Tran Products LLC, doing business as TP Resources, on behalf of the Department of Public Service for enhancement to Public Service’s Pavement Assessment Work-limit System, the term of which will begin on the date of a confirmed purchase order by the City Auditor’s Office and end at the conclusion of the project at a total cost of $247,050.00.
SECTION 2. That the expenditure $247,050.00, or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (See xxxx-2021EXP)
SECTION 3. That this Council finds that it is in the City's best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329 and such provisions are hereby waived.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriate, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.