Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Freightliner OEM Parts and Services with Fyda Freightliner Columbus, Inc. The Division of Fleet Management is the primary user for Freightliner OEM Parts and Services. Freightliner OEM Parts and Services are used to repair City commercial trucks. Fyda Freightliner Columbus, Inc. is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer. The term of the proposed option contract would be approximately three (3) years, expiring March 31, 2025, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
Fyda Freightliner Columbus, Inc., CC# 004301 expires 7/17/2022, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Freightliner OEM Parts and Services with Fyda Freightliner Columbus, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670. ($1.00).
Body
WHEREAS, the Freightliner OEM Parts and Services UTC will provide for the purchase of Freightliner OEM Parts and Services used to repair City commercial trucks and Fyda Freightliner Columbus, Inc. is the sole source provider of these goods and services; and,
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Freightliner OEM Parts and Services with Fyda Freightliner Columbus, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Freightliner OEM Parts and Services for a term of approximately three (3) years, expiring March 31, 2025, with the option to renew for one (1) additional year, as follows:
Fyda Freightliner Columbus, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.