Explanation
Background: This ordinance authorizes the City Auditor to establish an Auditor's Certificate to reserve budgeted funds that will be used to enter into contract with a vendor for Body Worn Cameras, In-Car Cameras and Interview Room Cameras. A selection committee from the Department of Finance and Management and the Department of Public Safety is in the final stages of a Best Value Procurement with a final vendor expected to be selected in December 2021 and negotiations with that vendor likely ongoing through the end of the year. This ordinance will establish an Auditor's Certificate that will be used to honor the contract and avoid losing the funds at the end of the year.
This is a continuation of the Body Worn Camera Project started in 2016 to outfit all Police Officers with a video recording system that is typically utilized by law enforcement to record interactions with the public or gather video evidence at a crime scene.
Bid Information: The selection committee solicited proposals via RFQ019158-Body Worn Camera Best Value Procurement (BVP), which involves multiple phases of testing and evaluation. This evaluation is ongoing with a final vendor recommendation anticipated by the end of fiscal year 2021. The Director of Finance and Management will make a separate request through legislation to enter into contract with a vendor following completion of the ongoing Best Value Procurement process.
Emergency Designation: Emergency action is requested so that the funds needed can be encumbered before the end of the year to avoid any lapses.
Title
To authorize the transfer of Funds within the General Fund; to authorize and direct the City Auditor to establish an Auditor's Certificate in the amount of $4,000,000.00 for the purchase of body worn cameras, in-car cameras, and interview room cameras for the Division of Police; to authorize the expenditure of $4,000,000.00 from the General Fund; and to declare an emergency. ($4,000,000.00)
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