Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Refuse Truck Parts with Best Equipment Company, Inc. The Division of Fleet Management is the primary user for Refuse Truck Parts. Refuse Truck Parts are used to repair City vehicles. Best Equipment Company, Inc. is the sole source for these parts as they are the only local distributor for Labrie Enviroquip products, including Labrie, Leach and Wittke. The pricing structure for this UTC was negotiated with vendor. The term of the proposed option contract would be approximately three (3) years, expiring March 31, 2025, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
Best Equipment Company, Inc., CC# 007016 expires 7/14/2022, $1.00
Total Estimated Annual Expenditure: $80,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Refuse Truck Parts with Best Equipment Company, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670. ($1.00).
Body
WHEREAS, the Refuse Truck Parts UTC will provide for the purchase of Labrie Enviroquip products, including Labrie, Leach and Wittke parts used to repair City vehicles and Best Equipment Company, Inc. is the sole source provider of these goods; and,
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Refuse Truck Parts with Best Equipment Company, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Refuse Truck Parts for a term of approximately three (3) years, expiring March 31, 2025, with the option to renew for one (1) additional year, as follows:
Best Equipment Company, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.