Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Upgrade Boundary Network and VoIP Communication with CDW Government, LLC. The Department of Technology is the sole user for services and materials to upgrade the City’s network and phone communications. Data, voice, multimedia, network equipment, platform accessories, and services are used to make necessary network improvements. The term of the proposed option contract would be approximately three (3) years, expiring January 31, 2025, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
A formal best value proposal (BVP) was solicited for the purchase of network and VoIP communications equipment and services.
Proposals were evaluated by a three (3) member committee, based upon various criteria including specification conformity and completeness of response, total cost of ownership, past performance, total cost of ownership and past performance resulting in an award recommendation to CDW Government, LLC.
BID INFORMATION: Request for Quotation RFQ020154 was advertised and proposals were opened November 18, 2021. Two (2) responses were received.
An evaluation committee consisting of three (3) representatives from the Department of Technology. Each member of the committee scored and ranked the proposals. All offers and cost proposals were evaluated in compliance with Columbus City Code 329, the committee submitted final rankings.
CDW Government, LLC received the highest score, 90.83 out of 100 points. The selected Offeror provides the expertise and cost control to effectively upgrade the City’s communication network.
The request for purchase of the Upgrade Boundary Network and VoIP Communication used the best value competitive sealed proposal process to award the supplier that provided the rele...
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