Explanation
1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with Resource International, Inc.
Funding for this modification will be for the following projects:
• Division of Water, North District West Tank 2022 Painting Improvements, CIP No. 690477-100017; Planning Area = 39 - Clintonville; $390,488.14
• Division of Sewerage and Drainage, Third Avenue Relief Phase 3, CIP No. 650768-100003; Planning Area = 42 - Fifth x Northwest; $497,957.54
• Department of Public Service, Pedestrian Safety Improvements, CIP No. 590105-100115; Planning Area = 42 - Fifth x Northwest; $62,635.80
1.1. Amount of additional funds to be expended: $951,081.48
Original Contract: $ 225,352.47 (PO222775)
Modification #1: $1,422,963.00 (PO228475, PO228476, PO228477, PO228478)
Modification #2: $ 169,985.96 (PO239948)
Modification #3: $ 862,887.72 (PO261079, PO261484, PO261488)
Modification #4: $1,023,884.71 (PO286992, PO286998, PO287003)
Modification #5: $ 744,529.85 (PO296089)
Modification #6 (current): $ 951,081.48
Total (Orig. + Mods 1-6) $5,400,685.19
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0506-2020.
1.3. Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) timeframe.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between Resource International and the Divisions of Water and Sewerage and Drainage.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Division of Water projects include replacement or rehabilitation of water lines that have a high break frequency and valves that are inoperable. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2022.
4.0 CONTRACT COMPLIANCE INFO: 31-0669793 | Exp. 1/23/22 | WBE | DAX #4197
5.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund - Fund No. 6006 and Sanitary G.O. Bonds Fund - Fund No. 6109 will be necessary as well, as an amendment to the 2021 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International, Inc. for the Division of Water’s North District West Tank 2022 Painting Improvements Project, for the Division of Sewerage and Drainage’s Third Ave. Relief Sewer Phase 3 Project, and the Department of Public Service’s Pedestrian Safety Improvements Project; to authorize a transfer and expenditure of up to $390,488.14 within the Water General Obligation Bond Fund, to authorize a transfer and expenditure of up to $497,957.54 within the Sanitary General Obligation Bond Fund, to authorize an expenditure of up to $62,635.80 within the Streets and Highways General Obligation Bond Fund; and to amend the 2021 Capital Improvement Budget. ($951,081.48)
Body
WHEREAS, Ordinance No. 0506-2020, passed on March 16, 2020, authorized the original agreement for Construction Administration/Construction Inspection Services for 2020-2022 for the Division of Sewerage and Drainage’s Lateral Lining - Clintonville 1 Schreyer Springs Project; and
WHEREAS, Modification No. 1 was legislated under Ordinance No. 0818-2020, passed May 4, 2020, to provide Construction Administration/Construction Inspection Services for three Division of Water projects: Westgate West Tank 2020 Painting Improvements, Summitview Tank 2020 Painting Improvements, and CA/CI Services for General Water Construction Projects; and one Division of Sewerage and Drainage project: Blueprint Linden 1 Professional Construction Management Services; and
WHEREAS, Modification No. 2 was legislated under Ordinance No. 1483-2020, passed July 20, 2020, to provide Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage, Stormwater Section’s CA/CI for General Stormwater Construction Projects; and
WHEREAS, Modification No. 3 was legislated under Ordinance No. 0036-2021, passed February 1, 2021, to provide Construction Administration/Construction Inspection Services for three Division of Sewerage and Drainage projects: Williams Behm HSTS Elimination and CA/CI Services for General Sanitary Sewer Projects; and one Stormwater project, Kenny/Old Henderson Storm Sewer Improvements; and
WHEREAS Modification No. 4 was legislated under Ordinance No. 1630-2021, passed July 19, 2021, to provide Construction Administration/Construction Inspection Services for the Old Beechwold Area Stormwater, Water, and Roadway Improvements Project; and
WHEREAS, Modification No. 5 was legislated under Ordinance No. 2193-2021, passed September 20, 2021, to provide Construction Administration/Construction Inspection Services for the for the Second Barrel Interconnector Augmentation Project, CIP No. 650860-116300; and
WHEREAS, Modification No. 6 is necessary to provide Construction Administration /Construction Inspection Services for the Division of Water’s North District West Tank 2022 Painting Improvements Project, for the Division of Sewerage and Drainage’s Third Ave. Relief Sewer Phase 3 Project, and for the Department of Public Service’s Pedestrian Safety Improvements Project; and
WHEREAS, it is necessary to authorize a transfer within and an expenditure of up to $390,488.14 within the Water G.O. Bonds Fund - Fund No. 6006; and
WHEREAS, it is necessary to authorize a transfer within and an expenditure of up to $497,957.54 within the Sanitary G.O. Bonds Fund - Fund No. 6109; and
WHEREAS, it is necessary to authorize an expenditure of up to $62,635.80 within the Streets and Highways G.O. Bonds Fund - Fund No. 7704; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International, Inc., to provide funding for the Division of Water’s North District West Tank 2022 Painting Improvements Project, for the Division of Sewerage and Drainage’s Third Ave. Relief Sewer Phase 3 Project, and for the Department of Public Service’s Pedestrian Safety Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International, Inc., for the Division of Water’s North District West Tank 2022 Painting Improvements Project, for the Division of Sewerage and Drainage’s Third Ave. Relief Sewer Phase 3 Project, and for the Department of Public Service’s Pedestrian Safety Improvements Project, for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International, Inc., 6350 Presidential Gateway, Columbus, OH 43231 (FID #31-0669793); in the amount of $951,081.48, in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities.
SECTION 2. That this modification is in compliance with Chapter 329 of Columbus City Codes. The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2022.
SECTION 3. That the transfer within and expenditure of up to $390,488.14, or so much thereof as may be needed, is hereby authorized from the Water G.O. Bond Fund - Fund No. 6006, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the transfer within and expenditure of up to $497,957.54, or so much thereof as may be needed, is hereby authorized from the Water G.O. Bond Fund - Fund No. 6109, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of up to $62,635.80, or so much thereof as may be needed, is hereby authorized from the Streets and Highways G.O. Bond Fund - Fund No. 7704, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the 2021 Capital Improvements Budget is amended per the accounting codes in the attachment to this ordinance.
SECTION 7. That said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Water and Sewerage and Drainage, and the Director of Public Service.
SECTION 8. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 10. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 12. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.