Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/Inspection (CA/CI) Services agreement with DLZ Ohio, Inc.
Funding for this modification will be for the following Division of Water project:
• Dublin Road 30-Inch Water Line Project, CIP No. 690502-100000, Planning Area = 30 - Hayden Run, $997,459.48
1.1. Amount of additional funds to be expended: $997,459.48
Original Agreement Amount: $1,227,027.50 PO218447, PO218448/ PO235997, PO218450, PO218451, PO218452
Modification 1 $ 54,610.00 PO228293
Modification 2 $ 668,555.17 PO238163
Modification 3 $ 66,002.17 PO253702
Modification 4 $1,335,502.54 PO266814
Modification 5 $ 328,804.02 PO272171, PO272160, PO272174, PO272176, PO272177
Modification 6 $ 697,932.58 PO277886, PO277880, PO277882
Modification 7 (current) $ 997,459.48
Total (Orig. + Mods) $5,379,675.24
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0052-2020.
1.3. Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration / inspection services for construction projects that bid during the three year (2020-2022) timeframe.
1.4. How cost of modification was determined:
Cost proposals were provided by DLZ Ohio, Inc., reviewed by the Division of Water and deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The Department of Public Utilities does not have the manpower to perform all of the duties necessary to administer and inspect construction of said projects; DLZ Ohio, Inc. will perform the services.
Division of Water projects include replacement or rehabilitation of water lines that have a high break frequency and valves that are inoperable. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2022.
4.0 FISCAL IMPACT: A transfer of funds within the Water Permanent Improvements Fund - Fund No. 6008 as well as an amendment to the 2021 Capital Improvement Budget will be necessary.
Title
To authorize the Director of Public Utilities to execute a planned modification to the 2020-2022 Construction Administration/Inspection Services Agreement with DLZ Ohio, Inc. for the Division of Water’s Dublin Road 30-Inch Water Line Project, to authorize a transfer and expenditure up to $997,459.48 within the Water Permanent Improvements Fund; and to authorize an amendment to the 2021 Capital Improvements Budget. ($997,459.48)
Body
WHEREAS, the original contract under Ordinance No. 0052-2020, passed February 10, 2020, authorized the agreement for Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 1 under Ordinance No. 0851-2020, passed May 4, 2020, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 2 under Ordinance No. 1459-2020, passed July 20, 2020, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 3 under Ordinance No. 2652-2020, passed December 7, 2020, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 4 under Ordinance No. 0030-2021, passed March 1, 2021, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 5 under Ordinance No. 0574-2021, passed March 29, 2021, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 6 under Ordinance No. 1050-2021, passed May 17, 2021, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 7 to the 2020 - 2022 Construction Administration/Inspection Services Agreement with DLZ Ohio, Inc., is necessary for the Division of Water’s Dublin Road 30-Inch Water Line Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure up to $997,459.48 within the Water Permanent Improvements Fund - Fund No. 6008; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of Public Utilities to modify the construction administration/construction inspection services for the Division of Water’s Dublin Road 30-Inch Water Line Project, with DLZ Ohio, Inc., for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration / Inspection Services Agreement with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229 (FID #31-1268980); in the amount of up to $997,459.48; for the Division of Water’s Dublin Road 30-Inch Water Line Project, in accordance with the terms and conditions of the contracts on file in the offices of the Divisions of Water.
SECTION 2. That the transfer of $997,459.48, or so much thereof as may be needed, is hereby authorized in Fund 6008 - Water Permanent Improvements Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of up to $997,459.48 is authorized from the Water Permanent Improvements Fund - Fund No. 6008, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2021 Capital Improvements Budget is hereby amended in Fund 6008 - Water Permanent Improvements Fund, per the funding template attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.