Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Inspection Services agreement with Anser Advisory dba H. R. Gray & Associates Inc. for the following projects:
• Division of Sewerage and Drainage, Barnett/ E. Deshler HSTS Elimination Project, CIP No. 650895-100005, Community Planning Area = 57 - Mid East, $168,338.34
• Division of Water, Homestead Dr. Area Water Line Improvements, CIP No. 690236-100105, Community Planning Area = 40 - North Linden, $486,469.22
• Division of Water, Westgate West Tank Footer Repairs and Valve House Demolition, CIP No. 690473-100016, Community Planning Area =58 - Far East, $45,958.71
1.1. Amount of additional funds to be expended: $ 168,338.34
Original Agreement Amount: $ 167,845.34 PO228237, PO228238, & PO228239
Modification No. 1 $ 979,361.67 PO235282
Modification No. 2 $ 711,543.64 PO238195 & PO238199
Modification No. 3 $ 255,437.69 PO248167
Modification No. 4 $1,523,581.11 PO265076
Modification No. 5 $ 110,010.07 PO287159, PO287161
Modification No. 6 $ 864,726.79 PO296077, PO296083
Modification No. 7 (current) $ 700,766.27
Grand Total $5,313,272.58
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0787-2020.
1.3. Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) timeframe.
1.4. How cost of modification was determined:
The cost was determined by negotiations between Anser Advisory dba H.R. Gray & Associates and the Divisions of Sewerage and Drainage and Water.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
Division of Water projects include replacement or rehabilitation of water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss.
Other projects provide improvements to elevated water storage tanks and booster pump stations that are part of the water distribution system.
The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2022.
4.0. CONTRACT COMPLIANCE INFO: 31-1050479 | Exp. 6/21/23 | MAJ | DAX #4640
5.0 FISCAL IMPACT: There are sufficient funds within the Sanitary G.O. Bonds Fund - Fund No. 6109 for these expenditures. A transfer of funds within the Water G.O. Bonds Fund - Fund 6006 will be necessary. Both funds will also require an amendment to the 2021 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates, Inc.; for the Division of Sewerage and Drainage’s Barnett / E Deshler HSTS Elimination Project, for the Division of Water’s Homestead Dr. Area Water Line Improvements and Westgate West Tank Footer Repairs and Valve House Demolition Projects; to authorize the expenditure of up to $168,338.34 from the Sanitary General Obligations Bond Fund; and to authorize a transfer and expenditure up to $532,427.93 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2021 Capital Improvement Budget. ($700,766.27)
Body
WHEREAS, Contract No’s PO228237, PO228238, PO228239 were authorized by Ordinance No. 0787-2020, passed May 4, 2020, executed on June 4, 2020, and approved by the City Attorney on June 9, 2020, to provide Construction Administration and Inspection Services with H.R. Gray & Associates, Inc., for the following projects: Division of Sewerage & Drainage, Stormwater Section’s Holton Park and Eureka Avenue Green Infrastructure Improvements Project; Division of Sewerage & Drainage’s CA-CI for General Construction Projects; and Division of Water’s CA-CI for General Construction Projects; and
WHEREAS, Modification No. 1 under Ordinance No. 1215-2020, identified as Contract No. PO235282, passed June 15, 2020 for Construction Administration and Inspection Services for the Division of Sewerage & Drainage’s Roof Redirection - Blenheim Glencoe Areas 1 and 2 Projects; and
WHEREAS, Modification No. 2 under Ordinance No. 1516-2020, identified as Contract No’s PO238195 & PO238199, passed July 20, 2020 for Construction Administration and Inspection Services for the Division of Water’s Rinehart Public Utilities Complex Water Service Improvements and 910 Dublin Rd. Curb Repair Project and the Harrington Court Area Water Line Improvements Project; and
WHEREAS, Modification No. 3 under Ordinance No. 1911-2020, identified as Contract No. PO248167, passed September 21, 2020 for Construction Administration and Inspection Services for the Division of Sewerage & Drainage, Stormwater Section’s Lehnart Farms/Bolton Field Storm Improvements Project; and
WHEREAS, Modification No. 4 under Ordinance No. 0038-2021, identified as Contract No. PO265076, passed February 1, 2021 for Construction Administration and Inspection Services for the Division of Sewerage & Drainage’s Center Large Diameter Assessment Project; and
WHEREAS, Modification No. 5 under Ordinance No. 1646-2021, identified as Contract No. PO287159 and PO287161, passed July 19, 2021 for the Division of Water’s Smoky Row Booster Station Roof Replacement Project and for CA/CI Services for General Construction Projects; and
WHEREAS, Modification No. 6 under Ordinance No. 2194-2021, identified as Contract No. PO296077 and PO296083, passed September 20, 2021 for the Construction Administration and Inspections Services for the Division of Sewerage and Drainage’s Blueprint Linden - Linview Park and Blueprint Linden - TSS Regional Bioretention Basin Projects; and
WHEREAS, Modification No. 7 is necessary to provide Construction Administration /Construction Inspection Services for the Division of Sewerage and Drainage’s Third Ave. Relief Sewer Phase 3 Project, for the Division of Water’s Homestead Dr. Area Water Line Improvements and Westgate West Tank Footer Repairs and Valve House Demolition Projects; and
WHEREAS, the Department of Public Utilities anticipates requesting additional future modifications to this contract as new construction projects begin during 2022; and
WHEREAS, it is necessary to authorize the expenditure of up to $168,338.34 within the Sanitary G.O. Bonds Fund - Fund No. 6109; and
WHEREAS, it is necessary to authorize a transfer and expenditure of up to $532,427.93 within the Water G.O. Bonds Fund - Fund No. 6006; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Anser Advisory dba H. R. Gray & Associates, Inc. for the Division of Sewerage and Drainage’s Barnett / E Deshler HSTS Elimination Project, and for the Division of Water’s Homestead Dr. Area Water Line Improvements and Westgate West Tank Footer Repairs and Valve House Demolition Projects; for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration and Inspection Services agreement with Anser Advisory dba H. R. Gray & Associates, Inc. (FID #31-1268980), 3770 Ridge Mill Drive, Columbus, OH 43206; in the amount of $700,766.27, in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities.
SECTION 2. That this Modification is in compliance with Chapter 329 of Columbus City Codes. The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2022.
SECTION 3. That expenditure up to $168,338.34, or so much thereof as may be needed, is hereby authorized in Fund No. 6109 - Sanitary G.O. Bonds Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the transfer of $45,958.71, or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of up to $532,427.93 is authorized from the Water G.O. Bonds Fund - Fund No. 6006, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the 2021 Capital Improvement Budget is amended per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.