Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with IBI Group Engineering Services (USA), Inc. in the amount of up to $850,000.00 for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for the preparation of preliminary engineering documents and detailed design plans for the second of multiple phases targeted to improve safety and increase multi-modal access throughout the East Dublin-Granville Road/SR161 corridor between I-71 and Cleveland Avenue. This phase will provide improvements to SR161 from Ambleside Drive/Satinwood Drive to Maple Canyon Avenue. The side streets of Sharon Woods Boulevard/Tamarack Boulevard and Beechcroft Road will be improved north and south of SR161.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from October 22, 2021, to November 16, 2021. The city received eight (8) responses. Proposals from Arcadis and Prime AE Group were deemed non-responsive due to their not meeting all required ODOT pre-qualification categories. Six proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on November 30, 2021. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Crawford Muphy & Tilly Columbus, OH Majority
DLZ Ohio Westerville, OH MBR
GPD Group Columbus, OH Majority
IBI Group Engineering Services Columbus, OH Majority
ms consultants Columbus, OH Majority
Woolpert Columbus, OH Majority
IBI Group Engineering Services (USA), Inc. received the highest score by the evaluation committee and will be awarded the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against IBI Group Engineering Services (USA), Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for IBI Group Engineering Services (USA), Inc. is CC005392 and expires 11/09/2022.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2021 Capital Improvement Budget and a transfer of cash is required to establish sufficient budget authority for the project. Funds are appropriated.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, to ensure the safety of the traveling public.
Title
To amend the 2021 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with IBI Group Engineering Services (USA), Inc. for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 project; to authorize the expenditure of up to $850,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($850,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for preparation of preliminary engineering documents and detailed design plans for the second of multiple phases targeted to improve safety and increase multi-modal access throughout the East Dublin-Granville Road/SR161 corridor between I-71 and Cleveland Avenue; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 project; and
WHEREAS, IBI Group Engineering Services (USA), Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with IBI Group Engineering Services (USA), Inc. for the provision of professional engineering consulting services described above in the amount of up to $850,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with IBI Group Engineering Services (USA), Inc. in order to provide funding for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 so that the improvements may proceed as soon as possible, to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvements Budget authorized by ordinance 2707-2021 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103-100038 / Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road (Voted Carryover) / $755,153.00 / ($755,153.00) / $0.00
7704 / P530103-100000 / Arterial Street Rehabilitation (Voted Carryover) / $148,631.00 / ($94,847.00) / $53,784.00
7704 / P533003-100000 / Arterial - SR161 - I71 to Cleveland Ave Phase 2 (Voted Carryover) / $0.00 / $850,000.00 / $850,000.00
SECTION 2. That the transfer of $755,153.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100038 (Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P533003-100000 (Arterial - SR161 - I71 to Cleveland Ave Phase 2), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $94,847.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100000 (Arterial Street Rehabilitation), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P533003-100000 (Arterial - SR161 - I71 to Cleveland Ave Phase 2), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with IBI Group Engineering Services (USA), Inc. located at 8101 North High Street, Suite 100, Columbus, Ohio 43235, for the Arterial - SR161 - I71 to Cleveland Avenue Phase 2 project in an amount up to $850,000.00.
SECTION 5. That the expenditure of $850,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), P533003-100000 (Arterial - SR161 - I71 to Cleveland Ave Phase 2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.