Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management, on behalf of the Director of Public Service, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of five Compressed Natural Gas (CNG) Automated Side Loading Refuse Trucks. This purchase has been approved by the Division of Fleet Management.
The Department of Public Service, Division of Refuse Collection, uses side loading refuse trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. This purchase will replace five refuse trucks that have reached the end of their useful service life
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00 in a fiscal year per City Code 329.19(g):
Truck Country of Indiana dba Stoops Freightliner: Universal Term Contract Purchase Agreement, pending Ordinance 3096-2021, for Automated Side Loading Refuse Trucks. Passage of this ordinance, therefore, is contingent on passage of 3096-2021.
Truck Country of Indiana dba Stoops Freightliner is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Truck Country of Indiana dba Stoops Freightliner is CC013531 and expires 11/19/2023
3. FISCAL IMPACT:
Funds for this purchase are available in the Refuse Bond Fund, Fund 7703. It is necessary to amend the 2021 Capital Improvements Budget to align budget authority with the proper project. A transfer of cash and appropriation is also required to align cash with the proper project. The funds are appropriated.
4. EMERGENCY DESIGNATION
This ordinance is to be considered an emergency to meet the urgent need of replacing trucks that are currently unavailable due to mechanical repairs that are not cost effective or the vehicles are no longer operational.
Title
To amend the 2021 Capital Improvement Budget; to transfer cash and appropriation within the Refuse Bond Fund; to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Automated Side Loading Refuse Trucks for the Division of Refuse Collection with Truck Country of Indiana dba Stoops Freightliner; to authorize the expenditure of up to $2,076,305.00 from the Refuse Bond Fund; and to declare an emergency. ($2,076,305.00)
Body
WHEREAS, the Division of Refuse Collection needs to replace five automated side loading refuse trucks that have reached the end of their useful life; and
WHEREAS, the Division of Fleet Management has approved replacing these vehicles; and
WHEREAS, the Purchasing Office has pending legislation (Ordinance 3096-2021) awarding a Universal Term Contract Purchase Agreement to Truck Country of Indiana dba Stoops Freightliner for Automated Side Loading Refuse Trucks; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget, and to transfer cash and appropriation to align budget authority with the proper project; and
WHEREAS, it is necessary to authorize the expenditure of up to $2,076,305.00 from the Refuse Bond fund to purchase these vehicles; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts with Truck Country of Indiana dba Stoops Freightliner in accordance with the terms, conditions and specifications of the Universal Term Contract Purchase Agreement, contingent upon passage of Ordinance 3096-2021, which will be on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance & Management to enter into contracts to purchase automated side loading refuse trucks to replace trucks that are currently unavailable due to mechanical repairs that are not cost effective or the vehicles are no longer operational, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvements Budget authorized by Ordinance 2707-2021 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project name / Current / Change / C.I.B. as Amended
7703 / P520001-100000 / 59-02 Mechanized Collection Equipment (Voted Carryover) / $1,935,751.00 / ($1,935,751.00) / $0.00
7703 / P520007-100000 / 59-02 Mechanized Collection Equipment - Containers (Voted Carryover) / $1,315,035.00 / ($140,554.00) / $1,174,481.00
7703 / P520001-100022 / 59-02 Mechanized Collection - Automated Side Loader 2021 (Voted Carryover) / $0.00 / $2,076,305.00 / $2,076,305.00
SECTION 2. That this ordinance is contingent upon Council approving Ordinance 3096-2021.
SECTION 3. That the transfer of $2,076,305.00, or so much thereof as may be needed, is hereby authorized within Fund 7703 (Refuse Bond Fund), from Dept-Div 5902 (Division of Refuse Collection), Project P520007-100000 (59-02 Mechanized Collection Equipment - Containers), Object Class 06 (Capital Outlay) to Dept-Div 5902 (Division of Refuse Collection), Project P520001-100022 (59-02 Mechanized Collection - Automated Side Loader 2021), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Automated Side Loading Refuse Trucks with Truck Country of Indiana dba Stoops Freightliner, for the Division of Refuse Collection.
SECTION 5. That the expenditure of $2,076,305.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Division of Refuse Collection), P520001-100022 (59-02 Mechanized Collection - Automated Side Loader 2021), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.