Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Overhead Door Parts with All Access Door Systems. The Division of Facilities Management is the primary user for overhead door parts. The overhead door parts and operating accessories will be used for repairs and maintenance of overhead doors. The term of the proposed option contract would be approximately two (2) years, expiring February 28, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 18, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ020108). One (1) bid was received.
The Purchasing Office is recommending award to the overall responsive, responsible and best bidder as follows:
All Access Door Systems, CC# 025829 expires 04/13/22, Categories 1- 4 (all items), $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Facilities Management, the primary user
Emergency Designation: The Department of Finance and Management respectfully requests this legislation to be considered an emergency ordinance because overhead door parts and operating accessories are needed to repair and maintain overhead doors at various City agencies.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual ex...
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