Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew and increase two separate agreements for General Engineering Services for the Division of Water’s Supply Group, with Brown and Caldwell (Contract No. 2225) and CH2M Hill Engineers, Inc. (Contract No. 2226), each in the amount of $400,000.00.
These agreements were executed in the first quarter of 2019 to establish task order-based professional services to augment existing engineering personnel within the Division of Water on an as-authorized, as-needed basis in order to accomplish a wide range of work that may include but is not limited to planning/design/construction phase engineering services, surveying, property acquisition assistance, hazardous waste identification/remediation, materials testing, and other services required by the Division.
Renewal No. 1 was executed in the fourth quarter of 2020 to provide funds for approximately one year or until all funds are expended. Tasks against these agreements are expected to be fully allocated by April 2022.
Renewal No. 2 (current) is expected to provide funds from April 2022 through one year from the date of execution or until all funds are expended. Each agreement will be in the amount of $400,000.00.
Planning area = “99-Citywide”
1.1 Amount of additional funds to be expended: $ 800,000.00
Original Agreements: $ 800,000.00 (PO154665 + PO152500)
Renewal No. 1: $ 800,000.00 (PO251024 + PO254247)
Renewal No. 2 (current): $ 800,000.00
Total (Orig. + Renewal #1) $ 2,400,000.00
1.2. Reason other procurement processes are not used:
The original professional services agreement was bid out and planned for a total of 2 annual contract renewals. This is the second and final renewal.
1.3. How cost of renewal was determined:
This cost was the budgeted amount in the 2017-2022 Capital Improvement Plan.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTA...
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