Explanation
1. BACKGROUND: Professional Construction Management services are needed to ensure construction of the Lower Olentangy Tunnel follows the requirements and specifications of the project design and that the City receives an end product capable of providing the intended function. Existing City staff is not adequate to devote multiple qualified personnel full time to management of the project construction activities.
1.1 Amount of additional funds to be expended: $1,000,000.00
Original Contract $4,174,157.47 PO221727
Renewal # 1 (Current) $4,707,574.39
Renewal # 2 (2023) $5,000,000.00
Renewal # 3 (2024) $4,500,000.00
Renewal # 4 (2025) $3,500,000.00
Renewal # 5 (2026) $1,500,000.00
CURRENT PROPOSED TOTAL $23,381,731.86
1.2. Reasons additional goods/services could not be foreseen:
This is a planned contract renewal and the additional services were identified in the original contract ordinance (0247-2021).
1.3. Reason other procurement processes are not used:
Substantial information and knowledge has been developed by the consultant through work performed during the first year of work. If the work to be performed under this Renewal was to be bid out separately, tasks already completed would be performed repetitively causing significant delays and incurring additional cost. Also delays would put the City at risk of missing consent order deadlines.
1.4. How cost of modification was determined:
The cost was negotiated between the Division of Sewerage and Drainage and the vendor, Black & Veatch Corporation.
2. PROJECT TIMELINE: The original agreement allowed for a total term of approximately 7 years. This renewal is to cover portions of year 2 and 3. Originally there were 4 planned renewals but after the initial contract was awarded, additional construction work was added to the contract that will require a 5th renewal for the final year.
3. EMERGENCY DESIGNATION: An emergency designation is not requested at this ...
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