Explanation
1. BACKGROUND
The purpose of this ordinance is to authorize the Director of Finance and Management to modify the contract with Utility Truck Equipment, Inc. for one 37-foot Intelligent Transportation System (ITS) splicing utility truck.
The Department of Finance and Management, on behalf of the Department of Public Service, advertised and solicited bids for one 37-foot Intelligent Transportation System (ITS) splicing utility truck in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ019383) through Vendor Services. The City received one bid that did not fully meet the specifications for the truck on August 19, 2021. Previous legislation 2456-2021 authorized the Director of Finance and Management to accept the ITS splicing utility vehicle as bid, enter into a contract, and authorized the expenditure on behalf of the Department of Public Service.
After the award was complete, Utility Truck Equipment, Inc. notified the Director of Finance and Management that due to supply chain and labor issues beyond their control the delivery of the truck would be delayed beyond the previously anticipated delivery date. In addition to a later anticipated delivery date, the manufacturer is also no longer able to provide the truck as previously defined. Changes to the truck include manual door locks and windows rather than power door locks and windows, which reduces the cost by $273.00.
This ordinance authorizes the Director of Finance and Management to modify the existing contract to extend the delivery date and accept the changes to the door locks and windows features. The Department feels these changes are de minimis and the vehicle offered by Utility Truck Equipment, Inc. will meet the needs of the Department.
2. FISCAL IMPACT
This ordinance authorizes ACPR002056 from ordinance 2456-2021 to be associated with Utility Truck Equipment, Inc.
3. EMERGENCY DESIGNATION
The department requests ...
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