Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Athletic Field Clay with Advance Turf Solutions and Kurtz Brothers of Central Ohio. The Department of Recreation and Parks is the primary user for Field Clay. Athletic Field Clays are used at Berliner and Anheuser Busch Sports Parks on the Ball fields. The term of the proposed option contracts would be approximately two (2) years, expiring March 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 18, 2021. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding Request for Quotation No. RFQ020039. Three (3) responses were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Advanced Turf Solutions, CC#007111 expires 2/4/2024, items# 5 and 5A; $1.00
Kurtz Bros of Central Ohio, CC#001253 expires 12/4/2022, items# 4, 4A, 4B, 4C; $1.00
Total Estimated Annual Expenditure: $40,000, Department of Recreation and Parks, primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because without the Agency will not be able to purchase these materials from any other contract.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to ex...
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