Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with American Suncraft Co. for the North District West Tank 2022 Painting Improvements Project; in an amount up to $2,112,521.25; for Division of Water Capital Improvements Project No. 690477-100017, Contract No. 2360.
Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
Work consists of abrasive blasting and recoating of the entire exterior, interior wet and interior dry areas of a 2 million gallon capacity fluted column steel elevated water storage tank, and other such work as may be necessary to complete the contract, in accordance with the technical specifications, and City of Columbus Construction and Material Specifications as set forth in the Invitation For Bid (IFB).
Community planning area: 39 - Clintonville
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: There are currently 38 water tanks in the distribution system and 26 of them are maintained by the City of Columbus, Division of Water. To keep these tanks in optimal condition, each year tank interiors or exteriors are identified to be recoated.
This project provides painting improvements for the maintenance of a steel elevated water storage tank. These improvements will keep this tank in optimal condition and prolong its service life. Regular maintenance inspections have determined that the North District West tank exterior needs to be blasted and recoated at this time. The interior wet and dry area coating systems also need to be blasted and recoated. The project will include various safety improvements such as fall protection tie-off lugs on the roof and a rooftop handrail opening safety gate.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three (3) bids on January 26, 2022:
1. American Suncraft Co., Inc. $2,112,521.25
2. Clearcreek Coatings $2,005,858.78 *after bid tab correction
3. D & M Painting Corp. $3,688,061.50
**Clearcreek Coatings and D & M Painting were deemed Non-Responsive for not being pre-qualified at time of bid opening.
3.1 PRE-QUALIFICATION STATUS: American Suncraft has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There are no proposed subcontractors on this project.
American Suncraft’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,112,521.25. Their Contract Compliance Number is 31-1286248 (expires 2/18/22, Majority) and their DAX Vendor Account No. is 4976. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against American Suncraft Co.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Voted Bonds Fund - Fund No. 6006 will be necessary as well as an amendment to the 2021 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with American Suncraft Co. for the North District West Tank 2022 Painting Improvements Project; to authorize a transfer and expenditure up to $2,114,521.25 within the Water General Obligation Voted Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service; and to authorize an amendment to the 2021 Capital Improvements Budget. ($2,114,521.25)
Body
WHEREAS, three (3) bids for the North District West Tank 2022 Painting Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on January 26, 2022; and
WHEREAS, the lowest, best, most responsive and responsible bid was from American Suncraft Co. in the amount of $2,112,521.25; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the North District West Tank 2022 Painting Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Voted Bonds Fund - Fund No. 6006, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the North District West Tank 2022 Painting Improvements Project, with American Suncraft Co., for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a contract for the North District West Tank 2022 Painting Improvements Project with American Suncraft Co. (FID #31-1286248), 10836 Schiller Rd., Medway, OH 45341; in an amount up to $2,112,521.25 ; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $1,873,493.35 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance. (There is already $241,027.90 in Fund 6006, CIP 690477.)
SECTION 4. That the 2021 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $2,114,521.25 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.