Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Distribution Wire and Cable with Wesco Distribution, Inc., American Wire Group and Consolidated Electrical Distributors, Inc. The Division of Power is the sole user of distribution wire and cable, used throughout the electrical distribution system. The term of the proposed option contracts would be approximately three (3) years, expiring March 31, 2025, with the option to renew for one (1) additional year. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code 329 relating to competitive bidding, (Request for Quotation No. RFQ020579). The Purchasing Office opened formal bids on January 27, 2022. Three (3) bids were received. Wesco Distribution, Inc. took exception to language in the Escalator Clause and although acceptable it is necessary to waive provisions of competitive bidding in order to establish that contract.
The Purchasing Office is recommending award to lowest, responsible and best bidders as follows:
Wesco Distribution, Inc., CC# 001977 expires 4/15/23, Items 1 - 7, 11 - 13, 27, 28-A, 28, 61 - 76, 84 and 85, $1.00
American Wire Group, CC# 009875 expires 1/3/2024, Items 19 - 24, $1.00
Consolidated Electrical Distributors, Inc., CC# 010270 expires 5/28/2023, Items 8-10, 14, 15, 17, 18, 25, 26, 29-48, 50, 54, 55, 58, 59, 77, 78, 80-83, $1.00
Informal spot buys will be done for those items that didn’t receive any bids.
Total Estimated Annual Expenditure: $250,000, Division of Power, sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to ensure no lapse occurs in the ability to procure these items.
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