Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Steel and Metal Products with Benjamin Steel Company. This contract is used Citywide to purchase steel angles, steel plates and steel tubes as needed for maintenance and repairs. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2024, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to competitive bidding, (Request for Quotation No. RFQ020709). The Purchasing Office opened formal bids on February 3, 2022. One (1) bid was received. The bidder, Benjamin Steel Company, did not attach the proposal cost sheet to their bid submission. The proposal cost sheet was received by the Purchasing Office immediately via email as requested at bid closing. Therefore it is in the best interest of the City to waive the provisions of competitive bidding to award this contract. It is not beneficial to re-bid the contract as there was only one (1) bid received initially and therefore the department would not expect a different result.
The Purchasing Office is recommending award to lowest, responsible and best bidder as follows:Benjamin Steel Company, CC# 004389 expires 2/7/2024, Items# 2, 3 and 6, $1.00No bids were received on items# 1, 4 and 5 and these will be bid informally as needed.
Total Estimated Annual Expenditure: $40,000.00, Citywide contract.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to avoid an interruption in supply.
This company is not debarred according to the Excluded Parties listing of the Federal G...
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