Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Ready Mix Concrete with The Greensboro Corporation and Anderson Concrete Company. The Division of Infrastructure Management is the primary user for delivered ready mix concrete. Concrete, mortar and sand are used for new construction, maintenance and repairs. The term of the proposed option contracts would be approximately two (2) years, expiring April 30, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 3, 2022. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ020712). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Greensboro Corp., CC#005050 expires 2/7/2024, Item #17, $1.00
Anderson Concrete, CC#006044 expires 1/24/2024, Items #1-16, 18 & 20-28, $1.00
Total Estimated Annual Expenditure: $250,000.00, Division of Infrastructure Management, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Ready Mix Concretes with Greensboro Corp, and Anderson Concrete; and to authorize the expenditure of $2.00 from General Budget Reservation BRPO001670. ($2.00).
Body
WHEREAS, the Ready Mix Concretes UTC will provide for the purchase of various types of ready mix concrete, mortar backfill, expansion joints and calcium chloride used throughout the City for small construction, maintenance and repair projects; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 3, 2022 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Service to authorize the Director of Finance and Management to enter into two (2) Universal Term Contracts for the option to purchase Ready Mix Concretes with Greensboro Corp, and Anderson Concrete; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following two (2) Universal Term Contracts for the option to purchase Ready Mix Concretes in accordance with Request for Quotation RFQ020712 for a term of approximately two (2) years, expiring April 30, 2024, with the option to renew for one (1) additional year, as follows:
Greensboro Corp., Items #17, $1.00
Anderson Concrete, Items# 1-16, 18, & 20-28, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.