Explanation
1. BACKGROUND: The Department of Public Utilities (DPU), Division of Sewerage & Drainage/Stormwater Section and the Department of Public Service (DPS) have a need to enter into a Guaranteed Maximum Reimbursement Agreement with Delaware County Ohio, for the Lazelle Road Culvert and Storm Sewer Replacement Project, DPU CIP 610855-100005 and DPS CIP 530282-100000.
On behalf of the Lazelle Road Culvert and Storm Sewer Replacement Project, Delaware County Ohio will seek to replace a culvert and storm sewer crossing Lazelle Road East of U.S. Route 23 and resurface Lazelle Road between U.S. Route 23 and Lazelle Road East. Delaware County has designed and obtained easements for the project. These improvements straddle the City of Columbus corporation limits and unincorporated Delaware County. The Division of Sewerage & Drainage/Stormwater Section and the Department of Public Service have agreed to reimburse the developer for a portion of the cost, up to $121,000.
Planning Area is 32 (Far North).
2. EMERGENCY DESIGNATION: Emergency designation is not requested at this time.
3. ECONOMIC IMPACT: Lazelle Road is currently closed to traffic since September 2020 at the location of the culvert, due to condition of culvert. This portion of Lazelle Rd. is half in Columbus and half in Delaware County. Replacement of culvert and ancillary work will allow the road to reopen, benefitting residents and businesses in the area. Coordinating the work with Delaware County will allow for efficient and cost-effective completion of the work.
4. FISCAL IMPACT: The Division of Sewerage & Drainage/Stormwater Section and the Department of Public Service will reimburse the Lazelle Road Culvert and Storm Sewer Replacement Project up to a maximum of $83,000.00 from the DPU Storm Sewer Bond Fund, Fund 6204, and up to a maximum of $38,000 from the DPS Streets and Highways G.O. Bonds Fund, Fund 7704. An amendment to the 2021 Capital Improvement Budget is needed.
Title
To authorize the Director of Public Utilities and the Director of Public Service to enter into a Guaranteed Maximum Reimbursement Agreement with Delaware County, Ohio for the Lazelle Road Culvert and Storm Sewer Replacement project, for the replacement of culvert and ancillary work; to expend up to $83,000.00 from the DPU Storm Sewer Bond Fund and to expend up to $38,000 from the DPS Streets and Highways G.O. Bonds Fund; and to authorize an amendment to the 2021 Capital Improvement Budget. ($121,000)
Body
WHEREAS, Delaware County, Ohio has a need to replace the Lazelle Road culvert, and ancillary work; and
WHEREAS, Delaware County, Ohio and the Division of Sewerage & Drainage/Stormwater Section and the Department of Public Service will enter into a Guaranteed Maximum Reimbursement Agreement; and
WHEREAS, Delaware County, Ohio will use the City’s competitive bid process to award a construction contract for the necessary work; and
WHEREAS, the Division of Sewerage & Drainage/Stormwater Section and the Department of Public Service have agreed to partially reimburse Delaware County, Ohio for a portion of the total cost to replace the Lazelle Road culvert, up to $121,000.00; and
WHEREAS, it is necessary to expend up to $83,000.00 from the Department of Public Utilities Storm Sewer Bond Fund 6204 and expend up to $38,000 from the Department of Public Service Streets and Highways G.O. Bonds Fund 7704; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage & Drainage and the Department of Public Service, to authorize the Director of Public Utilities and the Director of Public Service to authorize this Guaranteed Maximum Reimbursement Agreement with Delaware County, Ohio, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities and the Director of Public Service are hereby authorized to enter into a Guaranteed Maximum Reimbursement Agreement for the Lazelle Road Culvert and Storm Sewer Replacement Project, with Delaware County, Ohio, 43015, for construction costs related to culvert replacement, and ancillary work, up to a maximum amount of $121,000.00.
SECTION 2. That the City Auditor is hereby authorized to expend up to $83,000.00 from the Department of Public Utilities Storm Sewer Bond Fund 6204, and is authorized to expend up to $38,000 from Department of Public Service Streets and Highways G.O. Bonds Fund 7704, as indicated in the funding template attached to this ordinance.
SECTION 3. That the 2021 Capital Improvement Budget is amended per the funding template attached to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.