Explanation
1. BACKGROUND
This ordinance authorizes the Director of Development to enter into professional services contracts with CHA Consulting, Inc. in the amount of up to $150,000.00 for the UIRF - Livingston Avenue Pedestrian Safety Study project.
The Urban Infrastructure Recovery Fund (UIRF) is a central city capital improvement program. It was established in 1992 in recognition of the need for a specific capital improvement fund for Columbus’ older neighborhoods. The Planning Division within the Department of Development manages the UIRF program. The Department of Public Service is involved with the design and construction of the projects in coordination with the Department of Development.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for the preparation of a pedestrian safety and complete streets study of Livingston Avenue from the southern 18th Street signalized intersection to Nelson Road. The study shall develop a plan for improvements to promote safety for all roadway users with a focus on reducing severe crashes and vehicular operating speeds.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the UIRF - Livingston Avenue Pedestrian Safety Study contract. The project was formally advertised on the Vendor Services and Bonfire web sites from December 21, 2021, to January 21, 2022. The city received two (2) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on January 31, 2022. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
CHA Consulting, Inc. Columbus, OH MAJ
Osborn Engineering Columbus, OH MAJ
CHA Consulting, Inc. received the highest score by the evaluation committee and will be awarded the UIRF - Livingston Avenue Pedestrian Safety Study contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CHA Consulting, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for CHA Consulting, Inc. is CC000802 and expires 03/26/2023.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. A transfer of cash and appropriation and an amendment to the 2021 Capital Improvement Budget is required to establish sufficient budget authority for the project. Funds are appropriated.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, to ensure the safety of the travelling public.
Title
To amend the 2021 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Development to enter into a professional services contract with CHA Consulting, Inc. for the UIRF - Livingston Avenue Pedestrian Safety Study; to authorize the expenditure of up to $150,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($150,000.00)
Body
WHEREAS, the Urban Infrastructure Recovery Fund (UIRF) is a central city capital improvement program that is managed by the Planning Division within the Department of Development in coordination with the Department of Public Service for the design and construction of the projects; and
WHEREAS, there is a need to enter into a professional services contract to provide for a pedestrian safety and complete streets study of Livingston Avenue from the southern 18th Street signalized intersection to Nelson Road; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the UIRF - Livingston Avenue Pedestrian Safety Study; and
WHEREAS, CHA Consulting, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with CHA Consulting, Inc. for professional engineering consulting services described above in the amount of up to $150,000.00; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure in the appropriate project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department Development in that it is immediately necessary to authorize the Director to enter into contract with CHA Consulting, Inc. in order to provide funding for the UIRF - Livingston Avenue Pedestrian Safety Study so that a plan for improving safety for all roadway users may be completed as soon as possible to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvements Budget authorized by ordinance 2707-2021 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530058-100005 / NCR - Public Infrastructure (Voted Carryover) / $224,459.00 / ($150,000.00) / $74,459.00
7704 / P440005-102180 / UIRF - Livingston Avenue Pedestrian Safety Study (Voted Carryover) / $0.00 / $150,000.00 / $150,000.00
SECTION 2. That the transfer of $150,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530058-100005 (NCR - Public Infrastructure), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440005-102180 (UIRF - Livingston Avenue Pedestrian Safety Study), Object Class 06 (Capital Outlay) per the account codes attached to this ordinance.
SECTION 3. That the Director of Development be, and hereby is, authorized to enter into a professional services contract with CHA Consulting, Inc. at 471 East Broad Street, Suite 2010, Columbus, OH 43215, for the UIRF - Livingston Avenue Pedestrian Safety Study project in an amount up to $150,000.00.
SECTION 4. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440005-102180 (UIRF - Livingston Avenue Pedestrian Safety Study), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.