Explanation
1. BACKGROUND
The purpose of this ordinance is to authorize the Director of Finance and Management to establish a purchase order with TLG Operations LLC. dba TLG Peterbilt Cincinnati, in order to purchase one diesel-powered Non-CDL Rear Loading Refuse truck, for the Department of Public Service, Division of Refuse Collection. This purchase will assist the Division with expediting refuse collection throughout the City.
The Department of Finance and Management, on behalf of the Department of Public Service, solicited a Best Value Procurement bid for one Diesel Powered Non-CDL Rear Loading Refuse Truck (RFQ019918)
This Request for Proposal was formally advertised on the Vendor Services website. On October 28 , 2021 the city received four responses as listed below. Four proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
|
Bidder/Consultant |
City |
FBE/MBE |
|
The Larson Group |
Cincinnati |
Majority |
|
Columbus Peterbilt & Isuzu |
Columbus |
Majority |
|
Cerni Motors |
Youngstown |
Majority |
|
Fyda Freightliner |
Columbus |
Majority |
An evaluation committee consisting of two (2) representatives from the Department of Public Service and one (1) from Division of Fleet Management that provide technical expertise. Each member of the committee scored and ranked written proposals submitted by the offerors. Two offerors were invited to make oral presentations and then submitted pricing. After evaluating all offers and viewing two presentations, in compliance with Columbus City Code 329, the committee submitted final rankings.
The Larson Group received the highest score of 119.67 of 130 points possible.
During the procurement process The Larson Group changed their company name. Therefore, the awarded contract will now be awarded under the new company name TLG Operations LLC. Dba TLG Peterbilt Cincinnati. Also, due to supply chain issues, the vendor it is necessary to pass along a one-time $1,800.00 steel surcharge to the City.
In accordance with the Committee recommendations, the Purchasing Office recommends the award of the contract award will go to TLG Operations LLC dba TLG Peterbilt Cincinnati.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for TLG Operations LLC. dba TLG Peterbilt Cincinnati is CC018406 and expires 09/07/2023.
3. FISCAL IMPACT
Funds for this purchase are available in the Refuse General Fund, Fund 1000. The funds are appropriated.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite delivery of the Non-CDL Rear loading refuse trucks for immediate use.
Title
To authorize the Director of Finance and Management to establish a purchase order with TLG Operations LLC., dba TLG Peterbilt Cincinnati, for purchase of one diesel-powered non-CDL rear loading refuse truck for the Division of Refuse Collection; to authorize the expenditure of up to $176,800.00 from the Refuse General Fund; and to declare an emergency. ($176,800.00)
Body
WHEREAS, the Purchasing Office opened an informal bid on October 28, 2021, for one non-CDL Rear Loading refuse trucks for the Division of Refuse Collection; and
WHEREAS, the Division of Refuse Collection recommends an award to be made to the responsive, responsible, and best bidder, The Larson Group; and
WHEREAS, during the procurement process The Larson Group changed their company name. Therefore, the awarded contract will now be awarded under the new company name TLG Operations LLC., dba TLG Peterbilt Cincinnati; and
WHEREAS, a purchase order will be issued by the Department of Finance and Management in accordance with the terms, conditions and specifications of RFQ019918 on file in the Purchasing Office; and
WHEREAS, funds for this purchase are available in the Refuse General Fund, Fund 1000; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order to purchase the equipment advertised on RFQ019918 to expedite delivery of the equipment for immediate use, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with TLG Operations LLC, dba TLG Peterbilt Cincinnati, for one Diesel, Non-CDL Rear Loading refuse truck, for the Division of Refuse Collection in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $176,800.00, or so much thereof as may be needed, is hereby authorized in Fund 1000 (Refuse General Fund), Dept-Div 5902 (Refuse Collection), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.