Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Crushed Limestone and Gravel Aggregates with Shelly Materials and Olen Corporation. The Department of Public Service is the primary user for limestone and gravel. Crushed limestone, rock fill, gravel and sand are used to repair and build various construction and road projects throughout the City. The term of the proposed option two (2) contracts would be approximately two (2) years, expiring June 30, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 17, 2022. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ020729). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Shelly Materials, CC# 005586 expires 1/20/2024, Items # 1-3, 6-10, 12-16 and 18-22, $1.00
Olen Corporation, CC# 006147 expires 3/18/2022, Items# 4, 5, 11, 17 and 21-22, $1.00
Total Estimated Annual Expenditure: $400,000.00, Department of Public Service, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Crushed Limestone and Gravel Aggregates with Shelly Materials and Olen Corporation; and to authorize the expenditure of $2.00 from General Budget Reservation BRPO001670. ($2.00).
Body
WHEREAS, the Crushed Limestone and Gravel Aggregates UTC will provide for the purchase of limestone, rock fill, gravel, and natural sand used to repair various road construction projects throughout the City; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 18, 2022 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Service to authorize the Director of Finance and Management to enter into two (2) Universal Term Contracts with Shelly Materials and Olen Corporation for the option to purchase Crushed Limestone and Gravel Aggregates; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following two (2) Universal Term Contracts for the option to purchase Crushed Limestone and Gravel Aggregates in accordance with Request for Quotation RFQ020729 for a term of approximately two (2) years, expiring June 30, 2024, with the option to renew for one (1) additional year, as follows:
Shelly Materials, Items# 1-3, 6-10, 12-16 and 18-22, $1.00
Olen Corporation, Items# 4, 5, 11, 17 and 21-22, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by