Explanation
This ordinance authorizes the Director of the Department of Technology (DoT), to enter into contract with Software House International (a.k.a., SHI) for the purchase of various Adobe products. Various city departments depend upon Adobe products for enhanced efficiency and communications.
Adobe is best known for its Photoshop image editing software, Acrobat Reader and Acrobat Portable Document Format (PDF), and Adobe Creative Suite, as well as its successor Adobe Creative Cloud. City agencies benefitting from the use the Adobe products via the above-described Master Cloud Service Agreement, include, but are not limited to DoT, Human Resources, Building and Zoning, Public Service and Public Utilities.
The Department of Technology solicited bids from resellers via the State Master Cloud Service Agreement -- MCSA0016 for the above-described products. Only two vendors responded - Software House International and Brown Enterprise Solutions. DoT recommends that the bid be awarded to SHI in the amount of $162,476.21. Of this total, $124,161.51 will be used to purchase 688 licenses for various products. The balance of $38,314.70 are contingency funds in the event additional licenses are needed. The term of the of the contract will be for one year, from March 30, 2022 to March 29, 2023. This ordinance also authorizes the expenditure of up to $162,476.21 for the purchase of the above-described Adobe products.
Finally, because only two bids were received, the Department requests waiver of the relevant sections of Chapter 329 of Columbus City Codes pertaining to competitive bidding.
FISCAL IMPACT:
Funds for the above-mentioned purchases are available and budgeted in the 2022 Information Services operating budget, as noted in the attachment to this ordinance (see attachment 0766-2022EXP).
EMERGENCY DESIGNATION:
Emergency action is requested to ensure continued access to Adobe products.
CONTRACT COMPLIANCE:
Vendor Name: SHI
CC#: 90-0353698 Expiration Date: 12...
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