Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with Softchoice, for the purchase of McAfee software support at a cost of $198,840.91.The Department of Technology uses McAfee software for protecting city computer systems against malicious software such as computer viruses, worms, Trojan horses, ransomware, and spyware.
Last year, DoT solicited bids via RFQ018504 for the purchase of the above-described software support. The bid was awarded Softchoice as the lowest responsive bidder. The original contract included two one-year renewal options. This ordinance authorizes the first of the two optional renewals, to begin on July 1, 2022 and end on June 30, 2023. Upon mutual agreement, and with the approval of proper City authorities, this agreement can be extended for one (1) additional year.
This ordinance also authorizes the expenditure of $198,840.91, from the Information Services operating fund, for the above-described purpose.
CONTRACT COMPLIANCE
CC#- 13-3827773, Expires 2/4/2024
DAX#- 022312
FISCAL IMPACT
The funds necessary for this contract are available and budgeted in the Department of Technology, Information Services Division, Information Services Operating Fund.
Title
To authorize the Director of the Department of Technology to renew a contract with Softchoice for the purchase of McAfee software support; and to authorize the expenditure of $198,840.91 from the Department of Technology, Information Services Division, Information Services Operating Fund for the aforementioned purpose. ($198,840.91)
Body
WHEREAS, the Department of Technology has a need for McAfee software for protecting city computer systems against malicious software such as computer viruses, worms, Trojan horses ransomware and spyware; and
WHEREAS, on April 26, 2021, RFQ018504 was published, seeking bids for the purchase of McAfee software support; and
WHEREAS, eight submissions were received in response to the above-mentioned solicitation, of which
Softchoice Corp. was the lowest, responsive bid; and
WHEREAS, the original contract included two one-year renewal options; and
WHEREAS, this ordinance authorizes the first of the two optional renewals; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew a contract with Softchoice for the purchase of McAfee software support for the preservation of the public health, peace, property and safety;
NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a contract with Softchoice Corporation for the purchase of McAfee software support, for the period of one year, beginning on July 1, 2022 and ending on June 30, 2023, at a cost of $198,840.91.
SECTION 2: That the expenditure of $198,840.91, or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (See attachment 0880-2022EXP).
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.