Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the service contract with Atlas-SSI, Inc. for the removal and upgrade of intake water screens at the Dublin Road Water Plant, Capital Improvements Project No. 690278-100000, Division of Water Contract No. 2330.
The original ordinance, 1510-2020, provided for two planned 1 year renewals in 2021 and 2022. This is the second renewal to the contract.
The overall contract will rehabilitate up to three raw water screens at the Dublin Road Water Treatment Plant. Rehabilitation will include removal of the screen, shipment to the vendor’s facility, removal of existing coatings and installation of new coatings, and replacement of wear parts with new parts, shipment back to the plant, and reinstallation.
The first screen was rehabilitated in 2020 (original contact), the second screen was rehabilitated in 2021 (renewal no. 1, and the third screen will be rehabilitated in 2022 (this renewal).
The Community Planning Area is “99 - Citywide” since the DRWP serves multiple planning areas.
1.1 Amount of additional funds to be expended: $153,945.00
Original Contract Amount: $ 137,170.00 (PO238974)
Renewal No. 1: $ 150,700.00 (PO275276)
Renewal No. 2 (current): $ 153,945.00
Total (Orig. + Rens.) $ 441,815.00
1.2. Reason other procurement processes are not used:
The initial contract anticipated rehabilitation of three raw water screens, with one screen being rehabilitated under the initial contract, the second screen under renewal #1, and the third screen under renewal #2. Bidding out the work for this third screen would deviate from the initial contract, require additional effort by the City, and increase the cost and time to rehabilitate the screen.
1.3. How cost of renewal was determined:
The renewal #2 cost was determined by taking the vendor’s February 3, 2022 proposal cost ($139,950) for completing the base scope of work plus the additional work and adding a 10% contingency ($139,950 * 1.1 = $153,945).
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The DRWP provides potable water to a large portion of the City’s service areas and the raw water screens are a critical component of the water treatment process. This project is necessary to maintain the reliability of the water treatment process. All work will be conducted within secure areas of the water plant that is not accessible to the public, so no public meetings are anticipated.
3. CONTRACT COMPLIANCE INFO: DAX #22140, CC #64-0900660, expires 5/8/22 (MAJ)
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Atlas-SSI, Inc.
4. FISCAL IMPACT: A transfer and appropriation of funds within the Water Permanent Improvements Fund - Fund No. 6008 will be necessary as well as an amendment to the 2021 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew the service contract with Atlas-SSI, Inc. for the removal and upgrade of intake water screens at the Dublin Road Water Plant; for the Division of Water; to authorize a transfer, appropriation, and expenditure up to $153,945.00 within the Water Permanent Improvements Fund; and to authorize an amendment to the 2021 Capital Improvements Budget. ($153,945.00)
Body
WHEREAS, Contract No. PO238974 was authorized by Ordinance No. 1510-2020, passed July 20, 2020, was executed on August 26, 2020, and approved by the City Attorney on September 11, 2020, for the removal and upgrade of intake water screens at the Dublin Road Water Plant; and
WHEREAS, the overall contract will rehabilitate up to three raw water screens at the Dublin Road Water Treatment Plant; and
WHEREAS, Ordinance 1510-2020 provided for two planned 1 year renewals in 2021 and 2022. This is the second renewal to the contract which is needed to rehabilitate the third and last screen; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to renew the service contract with Atlas-SSI, Inc. for the removal and upgrade of intake water screens at the Dublin Road Water Plant; and
WHEREAS, it is necessary for this Council to authorize a transfer, appropriation, and expenditure of funds within the Water Permanent Improvements Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the service contract with Atlas-SSI, Inc., for the removal and upgrade of intake water screens at the Dublin Road Water Plant, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the service contract with Atlas-SSI, Inc. (FID# 64-0900660); P.O. Box 1969, Monticello, MS 39654; for the removal and upgrade of intake water screens at the Dublin Road Water Plant, in an amount up to $153,945.00.
SECTION 2. That this renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the transfer of $153,945.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6008 - Water Permanent Improvements Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2021 Capital Improvements Budget is hereby amended within Fund 6008 - Water Permanent Improvements Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the appropriation and expenditure of $153,945.00 or so much thereof as may be needed, is hereby authorized in Fund 6008 - Water Permanent Improvements Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.