.Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into agreements with and to provide funding to the Franklin County Engineer’s Office to support the completion of various future public improvement projects administered by Franklin County.
The Department of Public Service and the Franklin County Engineer’s Office have a long-standing collaborative relationship when transportation related capital improvements span both jurisdictions. Recently, the Franklin County Engineer’s Office proposed undertaking a series of smaller projects encompassing road maintenance and rehabilitation and other planned improvements adjacent to portions of the Columbus transportation network. As is customary, the Franklin County Engineer’s Office asked if the Department of Public Service planned upcoming projects in these areas to determine it would be economically beneficial to the City to combine projects in an area with Franklin County and do the work as one project instead of separate projects. The Department of Public Service agreed it was more economical and efficient to improve portions of the Columbus transportation network adjacent to the proposed Franklin County improvements while Franklin County completes those improvements. In these instances, one of the parties initiates and manages the capital improvement project and related contracts for the work within both jurisdictions, while the other party contributes funding for the part of the project that lies within its jurisdiction. It was decided Franklin County would manage and hold the contracts for the proposed projects, as the majority of the work would be performed in its jurisdiction. The Department of Public Service is to reimburse Franklin County for the portion of work performed within the City of Columbus.
It is necessary to execute a reimbursement agreement, and any amendments or modifications thereto, between the Department of Public Service and the Franklin County Engineer’s Office, for these projects, and to encumber and expend funds to reimburse Franklin County for the work. Funding in the amount of $250,000.00 will be appropriated for this purpose.
2. FISCAL IMPACT
Funds in the amount of $250,000.00 are available within the Streets and Highways Bond Fund, Fund 7704. The funds are appropriated. A budget amendment is necessary to align budget authority with the proper project.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow the Department of Public Service to satisfy its financial commitment as soon as reasonably practicable so as to prevent unnecessary delays in the completion of planned improvements.
Title
To amend the 2021 Capital Improvement Budget; to authorize the Director of Public Service to enter into agreements with and to provide funding to the Franklin County Engineer’s Office to support the completion of public improvement projects administered by Franklin County within the City's jurisdiction; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund for this project; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Franklin County Engineer’s Office proposes designing and constructing, or causing the design and construction of, various public infrastructure improvements immediately adjacent to the City of Columbus transportation network; and
WHEREAS, the Franklin County Engineer’s Office asked if the Department of Public Service planned upcoming projects in these areas to determine if it would be economically beneficial to the City to combine projects with Franklin County and do the work as one project instead of separate projects; and
WHEREAS, the Department of Public Service agreed it was more economical and efficient to improve portions of the Columbus transportation network adjacent to the proposed Franklin County improvements while Franklin County completes those improvements; and
WHEREAS, the parties decided Franklin County would manage and hold the contracts for the projects, as the majority of the work would be performed in its jurisdiction; and
WHEREAS, it is necessary to execute a reimbursement agreement, and any amendments or modifications thereto, between the Department of Public Service and the Franklin County Engineer’s Office for these projects, and to encumber and expend funds to reimburse Franklin County for the work; and
WHEREAS, funds in the amount of $250,000.00 are available within the Streets and Highways Bond Fund for this purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into agreements with and to provide funding to the Franklin County Engineer’s Office to support the completion of public improvement projects administered by Franklin County within the City's jurisdiction. to satisfy its financial commitment as soon as reasonably practicable so as to prevent unnecessary delays in the completion of planned improvements, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvement Budget authorized by Ordinance 2707-2021 be and is hereby amended to provide sufficient budget authority for the appropriate project authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530282-932018 / Resurfacing - 2018 Project 3 (Voted Carryover) / $716,704.00 / ($250,000.00) / $466,704.00
7704 / P530282-100164 / Resurfacing - Franklin County Projects (2022) (Voted Carryover) / $0.00 / $250,000.00 / $250,000.00
SECTION 2. That the Director of Public Service be and hereby is authorized to enter into agreements with and to make payment to the Franklin County Engineer’s Office to support future capital improvement projects administered by Franklin County.
SECTION 3. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Division of Infrastructure Management), Project P530282-100164 (Resurfacing - Franklin County Projects (2022)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.