Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a service contract with Rubicon Global LLC for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet. This a planned contract modification.
The aforementioned project allows the Division of Refuse Collection to maximize efficiencies and to assess streets for pot holes, illegal dumping, and other street maintenance, as the vehicles travel around their assigned routes.
Rubicon is a proprietary, on-demand routing solution that will interface with existing routing software systems Lucity and GIS. The process enhances efficiencies for the Division of Refuse Collection creating a streamlined option to develop optimized bulk collection and container management routes each day. Drivers receive the routing instructions through iPhones leased by Rubicon Global LLC, and the routes are developed through an online portal that will pull in all relevant information for that day. The phones also allow the drivers to take before and after pictures to confirm service.
The initial term of this contract was for three years with the option of two one-year renewals. Public Service and the Division of Refuse Collection would like to continue this service for year two of the initial three year contract term, and add funds in the amount of up to $134,160.00 to pay for these additional services.
The original contract amount: $189,140.00 (PO267760)
The total of Modification No.1: $134,160.00 (This ordinance)
The contract amount including all modifications: $323,300.00
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Rubicon is CC034837 and expires February 5, 2023.
3. FISCAL IMPACT
This planned contract modification and expenditure is planned and appropriated in the Division of Refuse Collection's 2022 General Fund budget.
4. Emergency Justification
Emergency action is requested to facilitate the execution of the service contract so as not to delay the addition of needed route efficiencies, identifying street maintenance issues and illegal dumping sites, and cost savings therein.
Title
To authorize the Director of Public Service to modify the contract with Rubicon for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection; to authorize the expenditure of up to $134,160.00 from the Refuse Collection General fund to pay for the contract; and to declare an emergency. ($134,160.00)
Body
WHEREAS, the Department of Public Service seeks to modify a contract for year two with Rubicon Global LLC for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet; and
WHEREAS, it is necessary to authorize an expenditure of $134,160.00 within the 2022 Division of Refuse Collection General Fund for the aforementioned expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract with Rubicon in order to facilitate the execution of the service contract so as not to delay the addition of needed route efficiencies, identifying street maintenance issues and illegal dumping sites, and cost savings therein; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to modify the contract for year two with Rubicon Global LLC, 950 East Paces Ferry Road-Suite 1900, Atlanta, GA 30326, for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet.
SECTION 2. That the expenditure of $134,160.00, or so much thereof as may be needed, is hereby authorized in Fund 1000 (Refuse Collection General fund), per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.