Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with CESO, Inc. to add funds for design of the Pedestrian Safety Improvements - Chantry Drive Sidewalk project.
Ordinance 3053-2021 authorized the Director of Public Service to enter into a professional services contract with CESO, Inc. for the Pedestrian Safety Improvements - Chantry Drive Sidewalk project. The project includes design documents for constructing sidewalk along the north sides of Chantry Drive from Chantry Boulevard to Brice Road. Installation of the sidewalk will include curb ramps and drive approaches. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $25,696.58.
This is an planned modification that is necessary to cover the cost of additional work required for completion of the project. The total cost was unknown originally and it is deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $75,000.00 (PO306986, Ord. 3053-2021)
The total of Modification No. 1: $25,696.58 (This Ordinance)
The contract amount including all modifications: $100,696.58
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against CESO, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for CESO, Inc. is CC031591 and expires 11/12/2023.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7472, the Brice Road TIF Fund. It is necessary to appropriate funds in Fund 7472 and then transfer the appropriation and cash between projects within Fund 7472 to align spending with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, to preserve the safety of the traveling public.
Title
To appropriate and transfer funds within the Brice Road TIF Fund; to authorize the Director of Public Service to enter into a contract modification with CESO, Inc. for the Pedestrian Safety Improvements - Chantry Drive Sidewalk project; to authorize the expenditure of up to $25,696.58 from the Brice Road TIF Fund to pay for this contract; and to declare an emergency. ($25,696.58)
Body
WHEREAS, contract no. PO306986 with CESO, Inc., in the amount of $75,000.00, was authorized by ordinance no. 3053-2021; and
WHEREAS, it has become necessary to modify the contract in an amount up to $25,696.58 and provide additional funds for the Pedestrian Safety Improvements - Chantry Drive Sidewalk project; and
WHEREAS, funds must be appropriated and transferred within the Brice Road TIF Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with CESO, Inc. so that construction on the sidewalk project can occur as soon as possible, to preserve the safety of the traveling public thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $25,696.58, or so much thereof as may be needed, is hereby authorized within Fund 7472 (Brice Road TIF Fund), from Dept-Div 4402 (Economic Development), Project P472001-100000 (Brice Road TIF), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100469 (Pedestrian Safety Improvements - Chantry Drive Sidewalk), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2022, the sum of $25,696.58 is appropriated in Fund 7472 (Brice Road TIF Fund), Dept-Div 5912 (Design and Construction), Project P590105-100469 (Pedestrian Safety Improvements - Chantry Drive Sidewalk), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with CESO, Inc. located at 2800 Corporate Exchange Drive, Suite 400, Columbus, Ohio 43231, for the Pedestrian Safety Improvements - Chantry Drive Sidewalk project in the amount of $25,696.58, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $25,696.58, or so much thereof as may be needed, is hereby authorized in Fund 7472 (Brice Road TIF Fund), Dept-Div 5912 (Design and Construction), Project P590105-100469 (Pedestrian Safety Improvements - Chantry Drive Sidewalk), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.