Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Cincy VR and Repair LLC in the amount of $103,407.00 for the purchase of pressure relief device replacement and certification per the results of bid solicitation RFQ021025. PRDs are mandatory safety devices required on all CNG cylinders. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Two (2) bids were received and opened for RFQ021025 on March 28, 2022 from the following respondents:
Cincy VR and Repair LLC (vendor #040864; CC# CC040864; exp. 2/8/2024) $103,407.00
Tarazi LLC (vendor #031380; CC# CC031380; exp. 11/16/2023 MAJ) $149,999.00
Therefore, the Fleet Management Division recommends the bid award be made to the lowest, responsive, and responsible bidder, Cincy VR and Repair LLC.
Cincy VR and Repair LLC Vendor #040864, FID 61-1713515
Emergency action is requested so that necessary natural gas sensing equipment can be installed as soon as possible, thereby ensuring the proper employee safety standards.
Fiscal Impact: This ordinance authorizes an expenditure of $103,407.00 from the Fleet Management Capital Fund with Cincy VR and Repair LLC for the purchase of PRD replacement and certification services. The Fleet Management Division budgeted $6,950,129 for capital funded projects. In 2020 $6,080,578 was expended for capital funded projects.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Cincy VR and Repair LLC ($103,407.00) for the purchase of PRD replacement and certification services; to authorize the expenditure of $103,407.00 from the Fleet Management Capital Fund; and to declare an emergency. ($103,407.00)
Body
WHEREAS, the City has a need for PRD replacement and certification services, at its Groves Road facility, and
WHEREAS, the Fleet Management Division advertised a formal bid (RFQ021025) for these services, and
WHEREAS, the Finance and Management Department recommends a bid award to Cincy VR and Repair LLC as the overall best, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $103,407.00 from the Fleet Management Capital Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Cincy VR and Repair LLC for PRD replacement services to ensure and maintain the proper employee safety standards, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Cincy VR and Repair LLC for the purchase of PRD replacement and certification services, as follows:
Request for Quotation RFQ022025: Cincy VR and Repair LLC $103,407.00
SECTION 2. That the expenditure of $103,407.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5205 Fleet Management Capital Fund in object class 06 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1018-2022 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.