Explanation
1. BACKGROUND
The Department of Public Service, Division of Infrastructure Management is responsible for cleaning streets throughout the City of Columbus as part of its Street Sweeping Program. The division is in need of four 4-wheel mechanical street sweepers. The City of Columbus, Fleet Management Division, approved the purchase to replace existing equipment that has reached the end of its useful life. The City has a multiple year Universal Term Contract for street sweepers with Jack Doheny Companies Inc.
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for street sweepers for the Department of Public Service, Division of Infrastructure Management.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g):
Jack Doheny Companies Inc., PA005561, Street Sweepers, expires 12/31/2025.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Jack Doheny Companies Inc. is CC007536 and expires 06/17/2023.
3. FISCAL IMPACT
This is a budgeted expense within the Municipal Motor Vehicle Tax Fund.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the street sweepers can be ordered and be available for street sweeping operations as quickly as possible.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for four 4-wheel mechanical street sweepers for the Department of Public Service with Jack Doheny Companies Inc.; to authorize the expenditure of up to $1,425,717.00 from Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($1,425,717.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management is responsible for cleaning streets throughout the City of Columbus as part of its Street Sweeping Program; and
WHEREAS, the Purchasing Office established PA005561 for street sweepers, Jack Doheny Companies Inc.; and
WHEREAS, the Division of Infrastructure Management desires to purchase four 4-wheel mechanical street sweepers to assist with cleaning streets throughout the City of Columbus as part of its Street Sweeping Program; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Jack Doheny Companies Inc. in accordance with the terms, conditions and specifications of PA005561 on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up $1,425,717.00 with Jack Doheny Companies Inc. for the purchase of four 4-wheel mechanical street sweepers; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts with Jack Doheny Companies Inc. so the equipment can be used for cleaning streets throughout the City of Columbus as part of its Street Sweeping Program, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. City Council authorizes the expenditure of more than $100,000.00 with Jack Doheny Companies Inc., on Universal Term Contract PA005561, Street Sweepers.
SECTION 2. That the expenditure of $1,425,717.00, or so much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Jack Doheny Companies Inc. for the purchase of four 4-wheel mechanical street sweepers for the Division of Infrastructure Management.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.