Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contracts with Evans Mechwart Hambleton & Tilton (EMH&T) and Woolpert Inc. to provide professional services in support of the Departments of Public Utilities, Neighborhoods and Development’s GIS applications and projects. To procure these services, proposals were solicited via RFQ014195. Ten proposals were received and unsealed on December 16, 2019. A seven-member evaluation committee reviewed and scored the proposals, with EMH&T and Woolpert Inc. receiving the highest scores.
On June 1, 2020, contracts with EMH&T and Woolpert Inc. were authorized with passage of Ordinance 1205-2020. Two vendors were selected to ensure maximum flexibility and access to resources by DoT’s customer departments. Both contracts were for one-year with two one-year renewal options. On June 1, 2021, both were renewed for the first time via Ordinance 0927-2021. This ordinance authorizes the second of the two options to renew. The terms of the renewed contracts will be for one year, beginning on June 16, 2022 and ending on June 15, 2023. EMH&T’s renewed contract totals $5,000.00 while Woolpert’s totals $156,000.00.
This ordinance also authorizes the expenditure of up to $161,000.00 for the above-described purpose.
FISCAL IMPACT
Funds for these contracts are available and budgeted in the requisite direct charge allocations of the Information Services Operating Fund. With passage of this Ordinance, in aggregate, a total of $968,000.00 will have been legislated for these contracts for the above-mentioned purpose. This amount is broken down as follows:
Original Ordinance - 1205-2020: $431,000.00
Renewal #1 - Ordinance. - 0927-2021: $376,000.00
Renewal #2 - Ordinance xxxx-2022: $161,000.00
Total - $968,000.00
CONTRACT COMPLIANCE
EMH&T: CC# 31-0685594 Expiration- 11/17/2023
DAX#-004214
Woolpert Inc.: CC# 20-1391406 Expiration- 4/15/2023
DAX#- 001040
Title
To authorize the Director of ...
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