Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco Inc. for the Cultural Arts Center Parking Lot and Site Improvements Project. The contract amount is $43,540.00, with a contingency of $6,460.00, for a total of $50,000.00 being authorized for this contract by this ordinance.
The Cultural Arts Center (CAC) Parking Lot is mainly used for Columbus Recreation and Parks Department staff and program participants. This facility and lot also hosts guests during special events, including festivals, weddings, and other special engagements. The Cultural Arts Center Parking Lot is constructed of brick pavers, including both historical pavers and new replacement pavers. Over time, areas of the brick paver lot have warped from the force applied from vehicles making turns, causing bricks to pop out and expose the subgrade of the parking lot. The damaged parking lot poses significant safety issues and trip hazards, increasing the chance for pedestrians to fall and/or twist ankles. Leaving the damaged lot as is will also accelerate further damage and increasing safety hazards. The parking lot was repaired within the last five years but the repair was insufficient in addressing the problem causing the brick pavers to warp out of place. This contract will construct a long term and resilient solution for the brick paver parking lot. The historical brick pavers will be preserved and the warped brick paver lot will be repaired using a more heavy-duty detail. Additionally, a concrete pad and 4 bike racks will be installed as part of these improvements. Construction is scheduled to occur from May 16, 2022 through May 29, 2022 in order to not impact any scheduled events.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were originally advertised through Vendor Services and Bid Express, in accordance with City Code Section 329, on January 11, 2022 and received by the Recreation and Parks Department on January 25, 2022. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
Tyevco Inc. (MAJ): $43,540.00
ProCon Professional Construction Services, Inc. (MAJ): $59,453.00
After reviewing the bids that were submitted, it was determined that Tyevco Inc. was the lowest and most responsive bidder. Tyevco Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco Inc.
1678 West Audubon Blvd., Lancaster, Ohio 43130
James Boggess, 614-284-0251
Contract Compliance Number, Tax ID: 005691, 31-1626034
Contract Compliance Expiration Date: July 27, 2023
Emergency Justification: Emergency action is requested so that the contractor can complete all necessary work between May 16, 2022 and May 29, 2022 in order to not impact any scheduled events.
Benefits to the Public: The improvements to the parking lot will increase safety for all Cultural Arts Center Parking Lot users and will mitigate long term damage to the existing historical brick paver lot. The bike racks will promote multi-modal transportation to the facility.
Community Input/Issues: Staff and visitors at the Cultural Arts Center have advocated for parking lot improvements after the latest treatment has not lasted and the lot has become unsafe.
Area(s) Affected: Downtown (55)
Master Plan Relation: This project supports the Columbus Recreation and Parks Department’s Master Plan by helping to ensure that facilities remain safe and user friendly.
Fiscal Impact: $50,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco Inc. for the Cultural Arts Center Parking Lot and Site Improvements Project; to authorize the transfer of $50,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2021 Capital Improvements Budget; to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Tyevco Inc. for the Cultural Arts Center Parking Lot and Site Improvements Project; and
WHEREAS, it is necessary to authorize the transfer of $50,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2021 Capital Improvements Budget Ordinance 2707-2021 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Tyevco Inc. so that the contractor can complete all necessary work between May 16, 2022 and May 29, 2022 in order to not impact any scheduled events, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Tyevco Inc. for the Cultural Arts Center Parking Lot and Site Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $50,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2021 Capital Improvements Budget Ordinance 2707-2021 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P511000-100000; Renovation - Misc. (Voted Carryover) / $126,868 / ($50,000) / $76,868
Fund 7702; P511039-100000; Cultural Arts Center Parking Lot and Site Improvements (Voted Carryover) / $0 / $50,000 / $50,000
SECTION 7. For the purpose stated in Sections 1, the expenditure of $50,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.