Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Decker Construction Company for the Resurfacing - 2020 Project 2 project in an amount up to $300,004.32. The amount of construction administration and inspection services will be $30,000.43. The total legislated amount is $330,004.75.
Ordinance 0867-2020 authorized the Director of Public Service to enter into a contract with Decker Construction Company for the construction of the Resurfacing - 2020 Project 2 project and to provide for construction administration and inspection services.
The work performed to date for this project consists of the repairing and resurfacing 93 city streets and constructing 330 ADA curb ramps along those streets.
The work for modification 1 will consist of the removal of existing parking meter posts and the installation of concrete foundation pads for parking kiosk units in designated locations around the city, and other such work as may be necessary to complete the contract.
The original contract amount, no inspection: $9,972,685.45 (PO246509, Ord. 0867-2020)
The total of Modification No. 1, no inspection: $300,004.32 (This Ordinance)
The contract amount including all modifications: $10,272,689.77
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. UNPLANNED MODIFICATION
This is an unplanned modification that is necessary to cover the cost of unforeseen work needed for the project that was discovered after construction began. This unforeseen work exceeded the project’s contingency amount. Tasks to be paid as part of the modification include the removal of existing parking meter posts and the installation of concrete foundation pads for parking kiosk units in designated locations around the city. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
3. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is CC004549 and expires 12/2/23.
4. Pre-Qualification Status
Decker Construction Company and all proposed trades subcontractors have met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
5. FISCAL IMPACT
Funding in the amount of $330,004.75 is available within Fund 6500, the Mobility Operating Fund.
6. EMERGENCY DESIGNATION
Emergency action is requested to prevent unnecessary delays in the completion of modification 1 for the Resurfacing - 2020 Project 2 project to facilitate the completion of planned improvements in a timely manner, to ensure the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into a contract modification with Decker Construction Company in connection with the Resurfacing - 2020 Project 2 project; to authorize the expenditure of up to $330,004.75 from Fund 6500, the Mobility Operating Fund; and to declare an emergency. ($330,004.75)
Body
WHEREAS, contract no. PO246509 with Decker Construction Company, in the amount of $9,972,685.45, was authorized by ordinance no. 0867-2020; and
WHEREAS, it has become necessary to modify the contract in an amount up to $300,004.32 for the purpose of performing additional construction work in the Resurfacing - 2020 Project 2 project; and
WHEREAS, it is necessary to provide for contract payment for that project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Decker Construction Company to prevent delays in the construction schedule and to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a contract modification for the Resurfacing - 2020 Project 2 contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43204, to add scope and funds in an amount up to $300,004.32
SECTION 2. That the expenditure of $165,002.38, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Operating Fund), Subfund 650001 (Mobility Enterprise), Section 3 590603 (Downtown), Dept-Div 5906 (Public Service - Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $115,501.66, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Operating Fund), Subfund 650001 (Mobility Enterprise) Section 3 590602 (Short North), Dept-Div 5906 (Public Service - Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $49,500.71, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Operating Fund), Subfund 650001 (Mobility Enterprise) Section 3 590609 (Main), Dept-Div 5906 (Public Service - Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.