Explanation
This legislation authorizes the Director of Public Utilities (DPU) to enter into a contract modification to extend the construction contract with Phinney Industrial Roofing for roofing maintenance services at Division of Sewerage and Drainage (DOSD) facilities (FEM 0701.1). The work under this contract involves roofing and any associated systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement. The contract also covers documentation or semi-annual inspections and warranty work, as needed or requested.
The Department of Public Utilities publicly opened four (4) bids on February 21, 2018. Phinney Industrial Roofing was deemed to be the lowest, best, most responsive, and responsible bidder.
The original contract, PO118807, established in accordance with Chapter 329 of City Code pertaining to construction contracts and authorized under Ordinance Number 0858-2018, ran through June 10, 2019 and allowed for an additional three (3) one-year terms subject to mutual agreement, availability of funding and approval of City Council. The City and the vendor have executed each of the three anticipated renewals, with the current contract expiring June 10, 2022. Unforeseen issues or difficulties would require a modification.
This proposed modification #1 is for an unplanned fifth year of the contract in response to unforeseen issues in advertising new bids. The modification will extend the contract through September 30, 2022 and requires no additional funding.
DOSD and the vendor developed a plan to rehabilitate several DOSD facility roofs with recent warranty expirations. The roofs at the Jackson Pike Wastewater Treatment Plant centrifuge dewatering building and the Southerly Wastewater Treatment Plant raw sewage pump building were identified as roofs that could be rehabilitated at a fraction of the cost of a complete replacement. These two roofs would be rehabilitated and issued a new 10-year warranty. The roof rehabilitation at the Jackson Pike facility is complete, while the contract modification and extension will allow the process to finish at the Southerly facility, in addition to accounting for any needed repairs until the contract is re-bid.
This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications/renewals.
1. Amount of additional funds: No additional funds are needed for this contract modification #1. Total contract amount is $858,000.00.
2. Reasons additional funds were not foreseen: N/A
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. The additional unplanned year of the contract is due to unforeseen issues advertising new bids.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
SUPPLIER:
Phinney Industrial Roofing, federal EIN 34-1478040, D365 Vendor #006672, expires 05/14/2022. Phinney Industrial Roofing does not hold MBE/WBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$0.00
$39,009.19 has been spent in 2022
$107,360.35 was spent in 2021
$95,913.37 was spent in 2020
Title
To authorize the Director of Public Utilities to modify and extend the contract with Phinney Industrial Roofing for roofing maintenance services at Division of Sewerage and Drainage facilities. ($0.00)
Body
WHEREAS, there is a need for roofing maintenance services at various Department of Public Utilities, Division of Sewerage and Drainage facilities, specifically at the Southerly Wastewater Treatment Plant; and
WHEREAS, the Department publicly opened four (4) bids on February 21, 2018 and Phinney Industrial Roofing was deemed to be the lowest, best, most responsive, and responsible bidder; and
WHEREAS, the original contract was established in accordance with provisions of Chapter 329 of Columbus City Code pertaining to construction contracts; and
WHEREAS, the contract was established for a period of one (1) year to and including June 10, 2019, and permitted three (3) additional renewal years based upon mutual agreement of the parties, availability of budgeted funds, and approval of City Council; and
WHEREAS, the Division of Sewerage and Drainage and the vendor developed a plan to rehabilitate several DOSD facility roofs with recent warranty expirations at a fraction of the cost of a complete replacement, upon which the facilities would receive a new ten-year warranty; and
WHEREAS, the roofs at the Jackson Pike Wastewater Treatment Plant centrifuge dewatering building and the Southerly Wastewater Treatment Plant raw sewage pump building were identified as roofs that could be rehabilitated at a fraction of the cost of a complete replacement; and
WHEREAS, the roof rehabilitation at the Jackson Pike facility is complete, while the contract modification and extension will allow the process to finish at the Southerly facility, in addition to accounting for any needed repairs until the contract is re-bid; and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to enter into a contract modification with Phinney Industrial Roofing for roofing maintenance services at various Division of Sewerage and Drainage facilities; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and extend contract No. PO288798 with Phinney Industrial Roofing, 700 Hadley Dr., Columbus, OH 43228, for roofing maintenance services at Division of Sewerage and Drainage facilities. This modification No. 1 does not require additional funding. Total contract amount is $858,000.00.
SECTION 2. That this modification is in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.