Explanation
This ordinance authorizes the Director of the Department of Technology (DoT), to enter into contract with SHI International Corporation (a.k.a., SHI) for the purchase of Cloudflare core services, in the amount of $53,932.58, for the coverage term period from April 1, 2022 through March 31, 2023. Cloudflare is the Department of Technology's external DNS provider and provider of custom certificates. In addition this purchase will also provide protection for the denial of service attacks and mitigation, and web application firewall services. Cloudflare has provided the City of Columbus robust DNS management as well as DNS security.
The Department of Technology solicited bids utilizing RFQ020895 for the above-described Cloudflare core services. Only one vendor responded - SHI International Corporation (SHI) ($53,932.58). The Department of Technology (DoT) recommends that the bid be awarded to SHI in the amount of $53,932.58. The term of the of the contract will be for one year, from April 1, 2022 through March 31, 2023. This contract is not subject to automatic renewal, however upon mutual agreement and authorized appropriation the contract can be renewed for three (3) additional one-year terms. This ordinance authorizes the expenditure of $53,932.58 for the purchase of the above-described Cloudflare core services.
Additionally, RFQ020895 was estimated at $48,000.00 but came in over $50,000.00. Given these circumstances, the Department of Technology (DoT) respectfully requests this waiver of competitive bidding. The Department of Technology feels that it is in the City's best interest to waive the relevant sections of Chapter 329 of Columbus City Codes pertaining to competitive bidding.
FISCAL IMPACT:
Funds for the above-mentioned purchases are available and budgeted in the 2022 Information Services Operating budget, as noted in the attachment to this ordinance (Please see attachment 1084-2022 EXP).
EMERGENCY DESIGNATION:
Emergency action is requested to ensure prompt purchase order execution so that these critical services are in place as soon as possible.
CONTRACT COMPLIANCE:
Vendor Name: SHI International Corporation; CC#: 22-3009648; Expiration Date: 10/2/2022
DAX Vendor Acct.: # 001671
Title
To authorize the Director of the Department of Technology to enter into contract with SHI International Corporation (a.k.a., SHI) for the purchase of Cloudflare core services, in the amount of $53,932.58; to waive relevant provisions of Columbus City Codes pertaining to competitive bidding; to authorize the expenditure of $53,932.58 from the Information Services Operating Fund for the above-described purpose, and to declare an emergency. ($53,932.58)
Body
WHEREAS, the Department of Technology solicited bids utilizing RFQ020895 for the above-described Cloudflare core services. Only one vendor responded - SHI International Corporation (SHI) ($53,932.58). The Department of Technology (DoT) recommends that the bid be awarded to SHI in the amount of $53,932.58; and
WHEREAS, only one bid was received in response to a Department of Technology solicitation for Cloudflare core services; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter into contract with Software House International (a.k.a., SHI) for the purchase of Cloudflare core services, in the amount of $53,932.58, for the coverage term period from April 1, 2022 through March 31, 2023. This contract is not subject to automatic renewal, however upon mutual agreement and authorized appropriation the contract can be renewed for three (3) additional one-year terms; and
WHEREAS, it is necessary to expend $53,932.58 for the purchase of the above-described purpose; and
WHEREAS, RFQ020895 was estimated at $48,000.00 but came in over $50,000.00. Given these circumstances, the Department of Technology (DoT) respectfully requests this waiver of competitive bidding. the Department of Technology feels that it is in the City's best interest to waive the relevant sections of Chapter 329 of Columbus City Codes pertaining to competitive bidding; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into contract with SHI International Corporation (a.k.a., SHI) for the purchase of Cloudflare core services at a cost of $53,932.58 to avoid an interruption in services, thereby preserving the public health, peace, property, safety, and welfare;
NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology (DoT) be and is hereby authorized to enter into contract with SHI International Corporation (a.k.a., SHI), for the purchase of Cloudflare core services in the amount of $53,932.58 for a term of one (1) year, beginning on April 1, 2022 through March 31, 2023.
SECTION 2. That the expenditure of up to $53,932.58, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance (Please see attachment 1084-2022 EXP).
SECTION 3. That this Council finds that it is in the City's best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329 and such provisions are hereby waived.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.